Operations and Administration Co-ordinator

4 days ago

Bridport DT HG, United Kingdom Symondsbury Estate Full time £16,500 per year

About Symondsbury Estate…

…is a stunning farm, village and visitor destination located on the outskirts of Bridport, just one mile from the Jurassic Coast. Symondsbury Estate has an exceptional customer offer through its holiday accommodation, wedding venue, restaurant, visitor centre, home and garden shop, and independent retail and wellbeing outlets. Farming land and ancient woodlands, our visitors can immerse themselves in this stunning natural environment and landscape. It's a small, vibrant community with big ambitions.

About the Role

The Operations and Administration Co-ordinator will be responsible for our rentals department and the organisation of compliance across all Symondsbury Estate departments. The successful applicant must be commercially astute with a can-do approach to work. You will possess knowledge of compliance, health and safety and fire safety, and be adept at sourcing and negotiating pricing for utilities and services across the Estate. As an ambassador for the Estate, you will champion business compliance in line with current regulations, and insurance requirements.

The role holds responsibility for:

Symondsbury Estate Rentals Department

· Manage commercial and residential property portfolio and terriers

· Primary point of contact for all tenants; commercial, residential and farming liaison

· Maintain accurate records of tenancies, renewals and associated documentation

Compliance – applies to operating businesses, let property and in-hand land.

· Performing routine risk assessments to understand compliance risk, scope, and significance.

· Fire Safety

· Monitoring compliance with regulations and internal policies to ensure they are up to date with the relevant laws.

· Performing administrative tasks such as file creation and maintaining files of ongoing projects.

· Collaborating with management from other departments to ensure compliance.

· Co-ordinate reactive or ad-hoc maintenance and compliance work.

· Ensure Estate departments are all compliant with GDPR.

Health & Safety

· Create and review health and safety policies and procedures.

· Ensure the health & safety standards of estate properties, land, and buildings.

· Identify hazards and assess risks in the workplace and conduct toolbox talks.

· Investigate and record accidents and other health and safety incidents.

· Liaise with insurance company regarding potential claims, changes and the annual renewal

· Provide advice to management on health and safety issues, including legislative requirements.

· Maintain staff training records and ensure that training is renewed.

Administration Support

· Assist with enquiries to the Estate during staff annual leave and when necessary.

· Research changing legislations and business initiatives.

· Ensure all appropriate licenses are held and up to date across the Estate

Other ad hoc business project research and administration as required.

Skills Required

· Excellent Computer skills

· Attention to detail and the ability to comprehend information thoroughly and understand its significance.

· Highly organised with the ability to prioritise.

· Excellent analytical skills and the ability to interpret information rapidly.

· Diligence and high ethical standards.

· Excellent verbal and written communication skills.

· Good interpersonal skills.

· A good understanding of business systems and technology including MSOffice.

· A willingness to learn and develop.

Job Type: Part-time

Pay: From £16,500.00 per year

Expected hours: No less than 24 per week

Benefits:

  • Company pension
  • Employee discount
  • Flexitime
  • Free parking

Work Location: In person

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