Finance Assistant

Job Ref: NOB1389

Branch: Aethos London Shoreditch

Location: Head Office, London (Central)

Salary/Benefits: Very competitive salary plus excellent benefits

Contract type: Permanent

Hours: Part Time

Hours per week: 32

Posted date: 04/11/2025

Closing date: 18/12/2025

AETHOS LONDON SHOREDITCH

Who We Are:

Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that traveling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just" having a job". Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere. We are a young and dynamic hospitality company that understands the value of time with friends and loved ones. We make a conscious choice towards sustainability and wellbeing, and the luxury of time and space. We stand for freedom from the stresses and anxieties of modern life. We want to be the first choice for anyone who seeks respite and refuge from the boring, the stressful, and the unsustainable. That is why we define hospitality differently: while all our decisions should be made with the community and needs of our guests in mind, we always thrive to create a community that we want to be part of and that improves the world around us. We invite you to be part of our story.

Our Hotels and Clubs:

Aethos currently operates seven properties and with more openings coming in 2025. The hotel in its portfolio currently includes Aethos Milan, Aethos Monterosa (located in the Italian Alps), Aethos Saragano (in Umbria), Aethos Sardinia, Aethos Corsica, Aethos Ericeira (north of Lisbon) and Aethos Mallorca (June 2025).

Aethos London Shoreditch marks our bold entry into one of the world's most dynamic cities. Located in the heart of East London's creative and cultural epicentre, the hotel reflects the area's vibrant energy while staying true to Aethos' signature blend of style, soul, and substance. With its eclectic design, curated social spaces, and a strong community spirit, Aethos London Shoreditch is more than a hotel - it's a local landmark for creative minds.

As part of the Aethos family, you'll be contributing to a new standard in hospitality, one that values connection, creativity, and a deep sense of place. Our collection spans some of Europe's most compelling destinations, from the sun-soaked shores of Sardinia and Corsica to the alpine calm of Monterosa and the rustic charm of Saragano. With recent openings in Mallorca and Ericeira, and Libson and Madrid on the horizon, Aethos continues to grow its unique community of properties and people.

At Aethos, we're passionate about thoughtful hospitality and meaningful experiences—for our guests and our team alike. Aethos London Shoreditch is not just a place to work, but a place to grow, thrive, and make an impact in one of London's most exciting neighborhoods.

THE ROLE

The Part-Time Finance Assistant (32h) supports the hotel's daily financial operations, including managing accounts receivable, reconciling cash and credit card transactions, maintaining accurate revenue records, and assisting with invoice review and processing.

JOB RESPONSIBILITIES

Finance Accounts Receivable

• Reconcile and process daily financial reports.
• Follow hotel credit policies and procedures.
• Transfer and verify all daily accounts receivable from the PMS.
• Ensure all invoices and charges are accurate with proper backup.
• Post and allocate all BACs, and deposits correctly.
• Handle credit card payments, and refunds.
• Contact clients to collect overdue payments.
• Keep detailed records of all collection efforts and credit communications.
• Assist in balancing advance deposits with the General Ledger.
• Respond promptly and professionally to client payment queries.
• Support with monthly closing tasks and financial reporting.

Cash Handling

• Verify cashier envelopes and remittances.
• Count and deposit all cash daily.
• Order and distribute change to cashiers and outlets.
• Reimburse cashiers for approved disbursements.
• Monitor and maintain petty cash procedures.
• Perform cash float counts and record results.
• Track and report cashier banking errors, overages, and shortages.

Accounts Payable Purchasing

• Process and manage supplier invoices for payment.
• Support purchasing for all hotel departments following SOPs.
• Maintain supplier relationships and resolve any payment or delivery issues.
• Ensure all general ledger postings are accurate and up to date.
• Help with cost control and month-end financial tasks.

Skills Requirements

• Basic accounting and bookkeeping knowledge.
• Strong attention to detail and accuracy.
• Good communication and organizational skills.
• Ability to work independently and with different departments.
• Experience in hospitality or finance preferred.

If you are passionate about hospitality and want to work with an award-winning hotel then we want to hear from you

At Aethos London Shoreditch, we celebrate diversity and are committed to building an inclusive working environment for everyone.

Please do let us know of any specific needs you may have during your interview.

BENEFITS OF JOINING OUR TEAM

• £1500 Recommend a Friend Scheme.
• Health Assured Wisdom app, our 24/7 employee assistance programme with access to a health and wellbeing resources, and a variety of great discounts
• Access to Wellable – a physical wellbeing app including company wide challenges.
• We are proud to be a Reproductively Responsible employer, offering our employees at-home hormone and fertility testing telemedicine with Hertility.
• Financial wellbeing support, including access to Stream.
• Up to 33 days holiday a year (increasing with length of service).
• Exciting learning and development programmes to help progress your career, including apprenticeships and career mapping.
• An amazing overnight Guest Experience here at Aethos London Shoreditch for you and a guest?.
• Wellness benefits and initiatives, including discounted wellness treatments in our relaxing Atheos spa.
• Mental Health First Aiders within the team to offer tailored support.
• Season Ticket Loan, Cycle to Work and discounted Gym memberships.
• Celebrations of success, peer recognition and monthly gifting.
• Annual festive and summer social events, charity fundraising days and committees to join, including paid volunteering days.