Legal Secretary

Part-Time Position - Monday to Friday, 18 hours per week.

About the Organisation:

National Services Scotland (NSS) is a national NHS Board operating right at the heart of NHSScotland providing invaluable support and advice at a strategic and operational

level. NSS supports customers to deliver their services more efficiently and effectively and we offer shared services on a national scale using best-in-class systems and

standards. Our priority is always the same – to improve the health and well-being of the people of Scotland. We do this by working in partnership with colleagues across

Health and Social Care to deliver fit for purpose solutions and systems, delivering high quality services that help our stakeholders to free up resources so they can be re-invested into essential services.

The Post:

The Central Legal Office (CLO) provides comprehensive legal services to Health Boards and Special NHS Entities in Scotland, covering all aspects of litigation and employment

law, property transactions and commercial contracts.

This post involves providing a high quality administrative and legal secretarial support to a team of Employment Solicitors. This service includes preparation of all relevant legal documentation for Tribunal hearings, using our new iCasework management system. It will also include arranging meetings and training events, maintaining diaries, file management, dealing with telephone enquiries and any other duties as required. The role involves some copy typing and audio transcription but this is a small percentage of the service provided.

The Candidate:

To undertake the full range of duties, you will ideally have proven secretarial experience, knowledge of secretarial processes to HNC level, audio and copy typing skills and a knowledge of Employment Tribunal terminology would be desirable. We are looking for a secretary who is efficient in using Microsoft 365, especially Word, Outlook, Excel and PowerPoint and who has a keen interest in IT, including case management systems.

Location and Working Pattern:

Gyle Square, Edinburgh.

Monday to Friday, 18 hours per week.

It is a condition of this employment that you must live and remain a resident within the UK for the post in which you will be employed with NSS.

Benefits:

Our benefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits. HR Benefits Brochure.

Inclusion:

NHS National Services Scotland (NSS) is a national board and, as an anchor institution, it is our ambition to be a diverse and inclusive organisation where everyone feels welcome. We recognise that flexible working creates an inclusive workplace where employees can thrive and feel confident about their ability to balance their personal and professional responsibilities. This is supported through Once for Scotland flexible working policies. NSS has made a long-term commitment to staff health and well-being and offers many learning and development opportunities to support and improve our approaches to diversity, inclusion and mental health in the workplace. There are a number of equality staff networks in place which all staff are welcome to join. We are also an equal opportunities employer and as such guarantee to interview all disabled applicants who meet the minimum criteria for our vacancies. As an accredited Disability Confident Leader, it is the aim of NSS to offer a fully accessible and inclusive recruitment service that supports applicants on their candidate journey. If you are interested in any reasonable adjustments, please contact the Recruitment Team on

Further information:

For an informal discussion on the post, please contact Louise Davies, Legal Personal Assistant via email

Closing date for completed applications is Friday 24th October 2025.

Further information on NSS is available from:

Please note that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).

NHS National Services Scotland is an equal opportunities employer and as committed participant in the disability confident scheme, guarantees to interview all disabled

applicants who meet the minimum criteria for our vacancies.