Office Administrator

24 hours ago

Mansfield, Nottinghamshire, United Kingdom Southwell Electrical Services Ltd Full time

Office Administrator– Electrical Contracting Company


Location: Rainworth, Mansfield


Part-Time | Permanent


Salary: Exceeds National Minimum Wage

Full job description

Southwell Electrical Services are pleased to announce a new part - time permanent position has opened up due to continual growth in the business. We are seeking a proactive and organised Business Administrator to support our office team, engineers and management as we continue to expand.

This role is ideally suited to someone with previous office experience and a good understanding of the electrical or construction industry, although this sector knowledge is not essential. The successful candidate will play a key part in helping the business run efficiently by supporting the People Operations Manager, Directors, and engineering team.

Job Title:
Office Administrator

Reports To:
People Operations Manager

Hours:
Part-time, minimum 15 hours per week (flexible where possible) Working in the office on Mondays is essential.

Contract Type:
Permanent

Location:
Southwell Electrical Services Office

Key Responsibilities

Administrative & Office Support

  • Overseeing general office administration and ensuring smooth day-to-day operations
  • Managing incoming and outgoing correspondence, emails, and phone calls professionally
  • Maintaining organised filing systems—both digital and physical

Operational Support

  • Coordinating engineers' schedules, job bookings, and relevant project documentation
  • Assisting in preparing work packs, certificates, RAMS, and related documentation
  • Liaising with clients, suppliers, and subcontractors as required
  • Ensuring health & safety documentation and compliance records are kept up to date

Finance & Records

  • Processing invoices, purchase orders, and supporting accounts administration
  • Maintaining accurate supplier and client records
  • Updating internal systems and ensuring data accuracy

Procurement & Stock

  • Ordering office and site supplies
  • Monitoring stock levels and assisting with equipment and consumables management

People & HR Support

  • Supporting HR tasks including managing timesheets, holidays, and training records
  • Supporting the People Operations Manager with documentation and internal communications

Requirements

Essential

  • Previous experience in an administrative role
  • Strong organisational and multitasking skills
  • Confident using Microsoft Office applications (Outlook, Excel, Word)
  • Experience using accounting software (Xero preferred)
  • Excellent written and verbal communication skills
  • Ability to work independently and handle varied responsibilities
  • Demonstrates accuracy, professionalism, and attention to detail
  • Must be available to work in the office every Monday

Desirable

  • Experience in the electrical, construction, or engineering industry
  • Knowledge of job management systems or field-service software
  • Basic understanding of purchase orders, quotes, or invoicing processes

What We Offer

  • Competitive salary based on experience
  • Workplace pension scheme
  • Flexible working hours where possible (minimum 15 hours per week)
  • Supportive team environment within a growing local business

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