Document Controller

3 days ago

London, Greater London, United Kingdom Purcell Full time

Overview
We are seeking a highly organised and detail-oriented
Document Controller
to support our architectural project teams. The Document Controller will be responsible for managing, tracking, and maintaining all project-related documentation to ensure accuracy, compliance, and timely distribution. This is a critical support role by maintaining clear records and communication throughout the project lifecycle.

Key Responsibilities
Document Management:

  • Establish and maintain an organised document control system for architectural drawings, specifications, contracts, and other project-related records.
  • Ensure version control, proper naming conventions, and timely updates of all project documents.

Collaboration & Coordination:

  • Distribute and track project documentation among internal teams, consultants, contractors, and clients.
  • Support architects and project managers in ensuring all stakeholders have access to the latest approved information.

Compliance & Standards:

  • Maintain records in line with company policies, ISO standards, and industry regulations.
  • Ensure confidentiality and secure storage of sensitive documents.

Monitoring & Reporting:

  • Track document status, submittals, and approvals to ensure deadlines are met.
  • Generate regular reports on document progress, outstanding approvals, and revisions.

Technology & Systems:

  • Manage electronic document management systems (EDMS) and project collaboration platforms (e.g., Aconex, Procore, BIM 360, SharePoint).
  • Train project team members in proper document handling and system usage.

Qualifications & Skills

  • Minimum 2-5 years' experience in document control, preferably within architectural, engineering, or construction projects.
  • Proficiency with EDMS and collaboration tools (e.g., Aconex, Procore, BIM 360, SharePoint).
  • Strong organisational, multitasking, and time-management skills.
  • Excellent attention to detail and commitment to accuracy.
  • Effective communication skills to coordinate across multiple stakeholders.
  • Diploma or degree in Architecture, Engineering, Construction Management, or related field (preferred).

Key Competencies

  • Strong sense of accountability and reliability.
  • Ability to work under pressure and meet deadlines.
  • Analytical mindset with problem-solving skills.
  • Team-oriented, with the ability to liaise across diverse disciplines.

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