Personal Assistant to the CEO

2 days ago

Grangetown CF AF, United Kingdom Brook-St Hiredonline Full time

Personal Assistant to the CEO

  • Competitive salary
  • 28 days holiday + bank holidays
  • Growing opportunities within a tech start-up

Job Responsibilities

  • Monitor, screen, and respond professionally and promptly to the CEO's emails and phone calls.
  • Manage daily bookkeeping tasks, including data entry and reconciliation using Xero.
  • Process and track business expenses, ensuring all receipts are accurately filed and allocated.
  • Prepare monthly payroll with attention to accuracy and timeliness.
  • Handle invoicing and follow up on outstanding payments.
  • Proactively manage the CEO's frequently changing diary, scheduling meetings, appointments, and events.
  • Ensure the CEO is well-prepared for meetings by providing agendas and relevant documents in advance.
  • Organise all meeting logistics, such as room bookings, video conferencing links, and catering.
  • Act as a gatekeeper to filter requests for the CEO's time and resolve enquiries independently where possible.
  • Arrange all domestic and international travel, including flights, trains, accommodation, and ground transport.
  • Prepare detailed travel itineraries and ensure all visas and documentation are in order.

Required Skills & Qualifications

  • High IT competence with the ability to quickly learn new systems.
  • Proficiency in Google Workspace (Google Docs, Sheets, Gmail); advanced Microsoft Excel and Word skills are highly desirable.
  • Proven experience as a Personal or Executive Assistant or in a similar high-level administrative role.
  • Experience in financial administration including bookkeeping, managing expenses, and payroll processing.
  • Exceptional organisational and time-management skills to prioritise a heavy workload and meet deadlines.
  • Absolute discretion with the ability to handle confidential information professionally.
  • Excellent verbal and written communication skills.
  • Proactive, 'can-do' attitude with problem-solving skills and the ability to anticipate needs.
  • Impeccable attention to detail with accuracy in all tasks.
  • Adaptable and flexible to thrive in a fast-paced, evolving environment.
  • Additional experience supporting C-level executives or familiarity with healthcare or tech sectors is advantageous but not essential.

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