Document Controller

Highview is a small but growing global organisation who are leading the way towards a cleaner, more efficient and secure energy future.

Our proprietary long duration, zero emissions energy storage system utilises cryogenic technology and surplus electricity; at times of low demand/low cost, to make liquid air which can be stored and later converted back into energy and released into the grid, at times of high demand/high cost.

This award-winning technology has been dubbed as "the missing link" to making Renewable Green Energy sources a more resilient, reliable and cost-effective option when compared with traditional fossil fuel alternatives.

Highview values its employees and is committed to creating a positive, inspiring and inclusive working environment.

How you will make an impact:

• Develop and maintain document control processes and systems, ensuring the proper organisation, storage, accessibility, and retrieval of project documentation.
• Review, validate, and process all incoming and outgoing documents, ensuring accuracy, completeness, and compliance with project standards, contractual requirements, and regulatory guidelines.
• Coordinate with project managers, engineers, and multidisciplinary team members to ensure the timely and accurate distribution of project documents and critical information.
• Monitor document workflows and approval processes, identifying inefficiencies and implementing improvements to enhance accuracy and operational effectiveness.
• Train and support project personnel in the use of document control processes, procedures, and document management software tools.
• Ensure compliance with data protection laws, confidentiality obligations, and corporate information-security policies.
• Liaise with external stakeholders, contractors, suppliers, and service partners to coordinate documentation requirements related to procurement, contracts, and framework agreements.
• Produce regular project reporting on the status of deliverables, document packages, and documentation workflows; analyse metadata to provide look-ahead schedules, early-warning indicators, and late deliverable reports to senior management.
• Apply advanced Excel skills to manipulate, compare, and analyse raw data exported from various internal and external sources, supporting accurate reporting and decision-making.

Requirements

• Proven experience as a Document Controller, ideally within the renewable energy sector or in large-scale infrastructure project environments.
• Demonstrated experience using enterprise Document Management Systems (DMS) such as SharePoint, Aconex, Documentum, Procore, or comparable platforms.
• Degree in Business Administration, Information Management, Records Management, or equivalent professional experience (desirable but not always essential depending on experience).
• Strong knowledge of document control methodologies, lifecycle management, and document management software tools.
• Exceptional attention to detail, organisational skills, and the ability to manage multiple tasks and deadlines simultaneously.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across diverse teams and work independently when required.
• Familiarity with relevant industry standards, quality requirements, and regulatory frameworks related to document management, information governance, and data protection.

Benefits

• Private Medical and Dental Insurance
• Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts.
• Attractive salary package
• Annual salary review at management's discretion
• 25 days of paid annual leave
• Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
• Season ticket loan available
• Opportunities for Learning and Development