Office Manager

The Office Manager is responsible for overseeing daily administrative operations and ensuring the smooth functioning of office activities within a small manufacturing environment. This role requires a highly organized, detail-oriented individual who can manage multiple responsibilities, support management, and maintain efficient processes across departments.

Responsibilities

• Coordinate and manage office operations, including scheduling, filing, and correspondence.
• Maintain accurate records for company documents, invoices, and compliance requirements.
• Assist with basic bookkeeping tasks such as accounts payable/receivable and expense tracking.
• Prepare purchase orders and monitor inventory for office and production supplies.
• Handle employee onboarding paperwork and maintain personnel files.
• Track attendance, vacation, and assist with payroll processing.
• Serve as the primary point of contact for internal and external communications.
• Coordinate meetings, prepare agendas, and distribute reports.
• Ensure adherence to company policies and regulatory requirements.
• Support safety initiatives and maintain documentation for audits.
• Provide administrative assistance to management and production teams.
• Manage vendor relationships and negotiate service agreements.

• 3+ years experience as an Office Manager for a small company.
• Proven experience in office management or administrative roles, preferably in a manufacturing setting.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office Suite and basic QuickBooks knowledge.
• Excellent communication and problem-solving abilities.

• Knowledge of HR practices and compliance regulations is a plus.

This is a full-time, primarily office-based position with occasional interaction on the production floor. The role operates Monday through Friday, with flexible shift hours (7:00am - 3:30pm or 8:00am - 4:30pm). There may be times when early arrival or late departure is necessary to meet with different shift employees, with hours adjusted accordingly. The dress code is casual but professional, and PPE will be provided if needed when on the production floor. The environment is fast-paced, requiring the ability to handle multiple priorities.

Job Type & Location

This is a Permanent position based out of Lancaster, PA.

Pay and Benefits

The pay range for this position is $ $ /yr.

The company offers health benefits and retirement plan.

Workplace Type

This is a fully onsite position in Lancaster,PA.

Application Deadline

This position is anticipated to close on Dec 16, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.