Personal Assistant

2 weeks ago

Oxford, Oxfordshire, United Kingdom Parke Lane People Limited Full time £35,000 - £40,000 per year

Our client is a well-established and highly reputable organisation within the Education sector, located in Oxford amongst impressive surroundings. They have a new requirement for a PA to join them on a permanent basis.

Reporting into the Bursar, the key responsibilities will be to:

  • Manage the Bursar's diary, appointments, and meeting schedule.
  • Handle incoming and outgoing correspondence (emails, letters, calls).
  • Book meeting rooms and arrange catering.
  • Act as first point of contact for staff, parents, governors, and external suppliers.
  • Maintain confidentiality of sensitive financial and personnel matters.
  • File and manage electronic and paper records systematically.
  • Support preparation for ISI and compliance inspections.
  • Maintain records of supplier contracts and service agreements.
  • Track staff training, appraisals, and safeguarding compliance.
  • Assist with audit preparation and liaise with auditors.
  • Liaise with ST and broader support services on behalf of the Bursar.
  • Manage insurance documentation and renewals.
  • Draft internal communications or updates from the Bursar's office.
  • Assist with parent and staff notices relating to finance or operations.
  • Undertake confidential typing and document preparation.
  • Manage stationery and office supplies for the Bursar's office.
  • Support with data entry and database management.
  • Provide a point of contact for all Governors for routine administrative business.
  • Communicate the Governors' meeting schedule.
  • Ensure Governor information is kept up to date.

The ideal candidate will have previous PA/EA experience in a similar role. Strong secretarial and administration skills are essential, as well as excellent attention to detail. You should be a confident communicator, proficient in using MS Office.

On offer is a base salary of 35-40k (depending on experience), great benefits such as 30 days holiday, private medical and usage of the gym & pool. The role will be predominantly be based onsite, with more flexibility offered over the school holidays.

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