Personal Assistant

2 weeks ago

Oxford, Oxfordshire, United Kingdom VWA (Victoria Wall Associates) Full time £40,000 - £60,000 per year

Personal Assistant – Business & Private Support

Private Office

Permanent / Fully Office Based

Oxfordshire

Salary c.£45K depending on experience

2-PAOx/MK

The Client:

A rare opportunity to support 2 Principals renowned for their work in the Arts. Located in Oxfordshire this is an excellent opportunity to join a talented and passionate administrative team in an inspiring environment.

About the Personal Assistant (Business & Private Support)

This Personal Assistant will be a vital member of the team, responsible for managing the day to day operations of the Principal's diaries, travel and administrative support. Key responsibilities will be include but not limited to:

  • Managing and gatekeeping of diaries, prioritising appointments as needed
  • Organising personal arrangements and handling private matters
  • Arranging business and personal travel across multiple time zones
  • Screening and managing all incoming/outgoing post and deliveries, including couriers
  • Coordinating and preparing meetings and video conferences
  • Liaising with a wide range of individuals, including senior executives at global companies
  • Processing expenses in various currencies and liaising with the finance team
  • Acting as liaison with building management on office-related issues
  • Managing office supplies and inventory, placing orders as needed
  • Archiving files and documents as required
  • Managing household bills and credit card payments
  • Providing general administrative support to the wider team, including welcoming visitors

The ideal candidate will demonstrate:

  • Previous experience as a Personal Assistant at a senior level, providing both business and personal support
  • Highly organised, flexible and proactive individual
  • Experience working in a high-pressure environment
  • High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • Proactive and solutions-focused, with the ability to anticipate challenges
  • Strong sense of initiative and reliability
  • Comfortable communicating at all levels
  • Ability to manage expectations and meet tight deadlines
  • Professional discretion at all times
  • Car driver/owner (due to location)

Additional benefits:

  • Salary is competitive dependent on experience, paying c£45K.
  • Hours 9.00am - 5.00pm with occasional out of office support when needed
  • Benefits include pension scheme, healthcare following a set time with organisation and a generous holiday allowance.
  • Start date - as soon as possible, although notice periods will be considered

If you are an experienced Assistant based in/around Oxfordshire looking for a new opportunity, please apply today.

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