Tours Assistant/Coordinator

2 weeks ago

London, Greater London, United Kingdom Association Of British Orchestras Full time £25,000 - £40,000 per year

Create and update hotel, flight, train, passport and personnel lists for tours on LSO database,

including gathering information from the Orchestra

  • Prepare, label and assist distributing electronic train/flight tickets, assist in creating seating plans
  • Update and maintain the LSO diary and database (ArtsVision) including liaising with the LSO IT

Manager on future development of the LSO database

  • Coordinate visa applications, under the supervision of the LSO tours managers, including

researching and attending Embassies as necessary

  • Assist with instrument freight documents for overseas tours (e.g. ATA carnets, musical instrument

passports), under the supervision of the LSO tours managers

  • Put together electronic tour packs prior to each tour and assist in preparing pages for tour schedules
  • Prepare and follow-up cost estimates, contracts, technical riders and invoices for tours and UK

concerts

  • Research logistics for overseas tours including travel (flights, trains and coaches), hotel information

and per diem rates for the Orchestra

  • Liaise directly with concert promoters/venues abroad, travel agents and artist agents to assist with

preparations and logistics for upcoming tours

  • Manage the LSO's A1 database, and assist players applying for A1 certificates for overseas tours
  • Assist players with 2nd passport applications and respond to general players' enquiries
  • Provide administrative support to the Tours Managers

Contact details

Visit website to apply

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