Executive Assistant

Join Us at The Centre for ADHD Research and Excellence:
Shaping the Future of Accessible Healthcare
At
CARE ADHD
, we're revolutionising private healthcare by making ADHD assessments and treatments more
affordable, accessible, and person-centred
. Our mission is grounded in excellence, innovation, and compassion — helping individuals access the care they need through a streamlined, data-informed, and human approach.

With ambitious plans to become the largest ADHD service provider outside the NHS within the next five years, we're building a team that shares our commitment to progress, integrity, and people-first thinking.

Why Work With Us
About
Because we care about people – and that includes you We're a company that values
connection, purpose, and continuous growth
. Here's what you can expect:

A
people-first culture
where your ideas are welcomed and your contributions valued.

A
collaborative, friendly
team that supports flexibility and work-life balance.

**
Opportunities to grow
** your career and shape how we work, organise, and operate.

Regular team events and gatherings that bring our remote and London-based team together.

What we are looking for?
We're looking for a highly organised, proactive, and adaptable
Executive Assistant & Office Manager
to support our Executive team and ensure smooth day-to-day operations across our growing organisation.

This role combines executive-level administrative support with hands-on office and operations management. You'll work closely with the CEO, Chair of our Board and our Exec team, acting as a critical link helping to coordinate crucial governance meetings, manage key communications, and foster an efficient, positive, and well-organised work environment in our London office.

You will help facilitate the smooth operation of senior executives' schedules and the overall office environment. They take charge of organising meetings, managing correspondence, and ensuring the efficient running of daily office functions.

This role demands a high level of organisational skill, the ability to multi-task, and a knack for prioritising tasks effectively. The Executive Assistant Office Manager is often seen as the backbone of the office, ensuring that everything runs seamlessly and efficiently, handling sensitive information with discretion.

Their position requires them to be adaptable, proactive, and always one step ahead, anticipating the needs of the executives and the office as a whole. Their contribution is vital to maintaining a productive work environment and supporting the company's growth.

What You'll Be Doing
Executive Support

• Provide high-level administrative and organisational support to the CEO, Chair of the Board and Exec team.
• Proactively manage complex calendars, scheduling internal and external meetings, preparing materials for the meetings ensuring optimal time allocation for strategic focus and well-prepared for meetings and events
• Organise domestic and international travel, including itineraries, visas, and accommodation
• Track and follow up on actions from meetings for the CEO, Chair and Execs ensuring timely completion and smooth running of meetings

Communication and Liaison

• Act as a gatekeeper and first point of contact for the Executive Office, handling internal and
• external communications with professionalism and discretion.
• Act as a central point of contact between the CEO, Chair, Exec Group and key internal and external stakeholders, ensuring the leadership team stays informed and aligned on operational developments

Office Management

• Oversee smooth running of the London office, ensuring it remains a welcoming and efficient workspace.
• Manage and maintain the office stationery supplies and other provisions

Culture & Team Support

• Occasional support with company-wide meetings, social events, and offsites.
• Foster a positive and inclusive culture through thoughtful engagement and consistent follow-through.

To Thrive In This Role You'll Need

• Skilled Communicator - You're good at explaining things to people in written or verbal communication and you are thoughtful in all of your interactions
• Attention to detail - You don't miss a beat when it comes to data entry and written communications
• Highly Organised - You know how to stay on top of moving parts and can jump from speaking with a patient on the phone to getting to the bottom of a missing order
• Passionate and Driven - You are driven to deliver the best support to our associates and patients
• Team Player - you enjoy working collaboratively and learning from your team
• Tech-savvy - Proficiency using digital tools and platforms to manage documentation and workflows.

Bonus Points

• Experience working with a remote-first workforce and fast-paced environment.
• Healthcare / Health Tech industry experience

What We Value
Care is at the heart of who we are - in how we support patients, and in how we treat each other as colleagues. We believe the way we show up for each other is just as important as what we do. Skills matter, but it's our mindset and behaviours that protect the supportive culture we've built, and help us thrive together. We value:

• Kindness - treating colleagues, partners, and everyone we support, with respect and care.
• Transparency - being open and honest so that trust can grow.
• Reflection - pausing to learn from experience and improve together.
• Growth mindset - always welcoming feedback and challenges as opportunities to develop.
• Accountability - taking ownership of our actions and outcomes, not to assign blame, but to learn, adapt, improve, and move forward.
• Solution-seeking - focusing on constructive ways forward, even when things are tough.
• Collaboration - sharing ideas, supporting one another, and celebrating collective success.

You'll know you're succeeding in this role when:

• The leadership team's time is well-structured, informed, and effectively prioritised.
• The office and remote operations run smoothly, with minimal friction.
• You've built trusted relationships across all levels of the organisation.
• You proactively anticipate needs, remove barriers, and contribute to a positive, productive culture.

What You Can Expect From Us

• Competitive salary
• Work on site in our modern Canary Wharf office
• 33 days holiday (includes UK public holidays)
• Team get-togethers
• A paid day off on your birthday
• Office equipment when you join
• Pension contribution
• Be part of one of the UK's most ambitious HealthTech start-ups

Our Hiring Process
We aim to make our hiring process as streamlined as possible.

• An initial call with our Talent Acquisition Specialist
• An Interview with the Hiring Manager
• Task based interview / meet the team
• Offer

Apply with Confidence
Studies show that men apply for roles when they meet around 60% of the qualifications, whereas women and other marginalised groups often apply only if they meet every requirement. If you believe you're a great fit but don't meet every single requirement, we encourage you to apply

At Care ADHD, we're committed to building a diverse and inclusive environment. We encourage applications from candidates of all backgrounds, especially those from historically marginalised communities, as we work together to create a more equitable future.