Global Bid Roster Coordinator

2 weeks ago

London, Greater London, United Kingdom Vialto Partners Full time £45,000 - £75,000 per year

Global Staffing & Roster Management Maintain and manage the global bid coach roster, including availability, skillsets, and time zones. Assign appropriate resources to pursuits based on complexity, region, timelines, and coach expertise. Ensure equitable workload distribution and support talent development across the bid coaching community. Forecast demand and support capacity planning for upcoming pursuits. Enforce adherence to pursuit governance protocols, including pursuit approvals, compliance documentation, and checkpoint reviews. Track pursuit milestones and flag risks related to missing steps or gaps in resource allocation. Support reporting on pursuit activity, resourcing efficiency, and outcomes for leadership visibility. Process Optimisation & Tooling Coordinate training, onboarding, and communications for new bid coaches or support personnel. Serve as a central liaison between bid coaches, pursuit managers, sales teams, and leadership stakeholders. Collaborate with HR, Finance, and Compliance to ensure pursuit efforts are aligned with firmwide policies and commercial frameworks. Support initiative rollouts related to pursuit methodology, tools, or compliance enhancements. 3-6 years in project coordination, professional services operations, staffing, or pursuit support roles. Exposure to large-scale proposal environments, preferably in consulting, legal, or global mobility services. Familiarity with pursuit lifecycle, governance models, and resourcing operations in matrixed organisations. Highly organised and detail-oriented, with strong follow-through and prioritisation skills. Excellent communicator with stakeholder management ability across levels and cultures. Tech-savvy; comfortable with collaborative platforms, databases, and tracking/reporting tools. Proactive, resilient, and solutions-oriented in a fast-paced, deadline-driven environment.

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