Administrator

Equans is looking for an Administrator to join our team based at the Royal Infirmary of Edinburgh on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.
You will be an integral member of the sites Administration and Reception team delivering all Office Services. The Administrator will support the delivery of a professional and efficient administrative support to the Office Service in line with the organisation's goals and values. You must establish and maintain strong relationships with the operational teams and adopt and highlight a collaborative approach to resolving issues.

What will you deliver?

• Co-ordinate with the Department Managers, Division staff and Equans Staff, delivering effective customer service, providing administrative support and to be an integral part of the team.
• Assist with processing HR documentation, inductions & update systems.
• Prepare relevant letters to support the wider team.
• Assist with processing of PPM's, Reactive Tasks & Follow-ons.
• Work co-operatively across multiple IT systems in support of our operational teams on site.
• Processing orders, invoices, receipting and billing & cash reconciliation to strict deadlines.
• Undertake reception duties which include Control of contractors via E- Permit system, distribution of visitors PPE & general reception duties.
• Document control.
• Using the photocopier and scanning of documentation.
• Assist with compiling Newsletter.
• Assist with collating weekly/monthly site reports.
• Preparing and Issue of Site ID Cards.
• General administration duties.

What can we offer you?
On offer is a competitive salary and benefit package, which includes;

• 24 days annual leave (+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

• Previous experience within Administration is a must.
• Experience within a Healthcare environment is advantageous.
• Previous knowledge of CAFM Systems – advantageous.
• Knowledge of Microsoft word and excel.
• Responsible, trustworthy, and reliable.
• Flexible and adaptable to change at a high pace.
• Maintain highest level on confidentiality.
• Exceptional communications skills and have the ability to liaise with management and operatives at all levels.
• Good attention to detail.

This role includes a DS PVG check therefore ability to pass is essential.

Who are we?
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.
Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.
Our ambition
At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?
If this role is of interest to you, please click below to register, apply, and track your progress A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.
You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.