Facilities Manager

Are you an experienced Facilities Manager looking to make a meaningful impact?

Join our Estates Services team within the University Administration and Services (UAS) to help shape and deliver outstanding facilities management across the University of Oxford.

We are looking for two positions for the vacancy.

Location: Any FM managed building, Oxford

Salary: Grade 7: £39,424 - £47,779 per annum

Contract: Full Time, Permanent

About Us

Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world's leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence.

The Estates Services department plays a vital role in managing, maintaining, and developing the University's estate. Within this, the Facilities Management (FM) team delivers a professional, customer-focused service across a range of University buildings. We ensure that our spaces are safe, efficient, and welcoming - enabling staff and students to excel in their work and studies every day.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

As a Facilities Manager, you will play a key part in managing the day-to-day operations of University buildings, ensuring they are safe, compliant, and maintained to the highest standards. You will support the Senior Facilities Manager in developing the Facilities Service, helping to shape a consistent and high-quality FM offering across the University.

You will lead and motivate facilities teams, manage service contracts, and oversee budgets and compliance. From managing projects and space planning to driving sustainability initiatives, this role offers a varied and rewarding opportunity to make a tangible impact on the University's operations and environment.

This is a highly collaborative role - you'll work closely with departments, contractors, and Estates Services colleagues to ensure a seamless experience for building users. You'll also act as a local expert in technical FM systems such as BMS, Salto, and HEV, ensuring our facilities meet the needs of a dynamic academic community.

Some flexibility may be required to manage occasional out-of-hours emergencies.

About You

You will have:

• A minimum Level 3 qualification (or equivalent experience) in Facilities Management.
• Proven experience in facilities management, including budget and account management.
• Strong understanding of building management and CAFM systems.
• Experience in project and space management.
• Sound knowledge of health and safety, supported by a NEBOSH General Certificate.
• Ability to lead teams effectively, prioritise workloads, and build positive working relationships.
• IT proficiency, including Microsoft Office.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Monday 10 November 2025.

Interviews will take place on Wednesday 19 and Thursday 20 November 2025, and will be held face-to-face.