Office Manager

1 week ago

WR HQ Pershore WR HQ United Kingdom Rapid Recruitment Services Full time £30,000 - £50,000 per year


On behalf of our client, we are seeking an experienced Administrator to provide comprehensive support to the Directors and Manager, ensuring smooth day-to-day operations across administration, accounts, payroll, and staff records.

Key Responsibilities

Administration & General

  • Act as first point of contact for telephone calls and visitors.
  • Manage and maintain documentation, files, and archives.
  • Prepare reports, correspondence, and statistical returns as required.
  • Keep the Directors and Manager fully informed of relevant matters.
  • Allocate and oversee the daily tasks of the Admin Assistant.

Staff Records

  • Maintain accurate and up-to-date personnel files.
  • Record and monitor holidays, sickness, and absences.
  • Prepare and issue contracts of employment and amendments.
  • Process staff leavers and ensure records are updated and archived.
  • Calculate holiday entitlements for starters and leavers.

Payroll

  • Maintain timesheets, sickness, and holiday records.
  • Prepare monthly payroll input for submission to the payroll bureau.
  • Distribute pay slips and maintain pay-related documentation.
  • Prepare monthly payroll journals.

Accounts

  • Manage and maintain both computerised (Sage) and manual accounts.
  • Oversee petty cash and monthly reconciliations.
  • Prepare resident/client fee calculations and invoices.
  • Maintain purchase and sales ledgers, ensuring timely invoicing and payments.
  • Monitor debtors and highlight issues to the Directors.
  • Process corrections on Sage as required.
  • Conduct monthly bank reconciliations.
  • Produce monthly payment schedules.
  • Resolve account-related queries and assist with year-end accounts.

Enquiries & Admissions

  • Ensure all enquiries are logged and followed up appropriately.
  • Maintain accurate enquiry records and assist with progress tracking.
  • Prepare documentation for admissions and discharges.
  • Liaise with external stakeholders as required.

Maintenance Coordination

  • Maintain accurate maintenance records.
  • Liaise with suppliers and contractors to arrange repairs and servicing as directed.

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