Personal Assistant to Director of Communities

Personal Assistant to the Director of Communities & System Partnerships

Contract type:
Permanent

Full time:
34.5 hours, we are open to a conversation about how you work these hours

Location:
Hybrid between home and our London, Glasgow or Shipley offices (some travel expected across the UK to support key meetings and events)

Salary Range:
£30,500 - £33,500

About us

At Macmillan you'll find talented people working together to do whatever it takes to support people living with cancer. We're going all out to find even better ways to help even more people who need our support. Our values are at the heart of who we are and everything we do, inspiring our thinking and guiding our actions.

Our new organisational strategy sets out how we'll fight even harder to make every pound raised count for even more. With your help, we'll transform cancer care for good.

About the role

We're looking for a highly organised and proactive Personal Assistant to support our Director of Communities and System Partnerships - with the flexibility to support other senior leaders as the role evolves. This important role will provide administrative assistance to help deliver our strategic and operational objectives.

In this role, you'll be the first point of contact for internal and external stakeholders, including sector partners, senior system leaders, NHS professionals and community organisations, acting as an extension of the Director and supporting them to achieve their priorities.

Key responsibilities:

• Act as the first point of contact for the Director, managing correspondence and queries with professionalism and discretion.
• Proactively manage complex diaries, inboxes, and schedules, adapting to change with a positive mindset.
• Coordinate meetings and events, including logistics like organising travel and accommodation, agendas, briefing notes, minutes, and action plans.
• Handle administrative tasks such as managing expenses, purchase orders, room bookings, and catering.
• Build strong relationships with internal teams and external partners, maintaining confidentiality and trust.
• Collaborate with other PAs and Business Support colleagues to ensure seamless service and coverage.
• Support the Director with reporting, briefing coordination, and ad-hoc tasks as needed.
• Reflect the behaviours and values of the Director and of Macmillan, contributing to a high-performing, self-sufficient culture.

About you

The successful candidate will bring a blend of proactive thinking, emotional intelligence, and operational excellence to this role. You will demonstrate the following skills and experience:

• Solid track record of previous experience in administrative processes and support for senior leaders
• Proactive approach to anticipating needs and outcomes
• Excellent organisational and planning skills and demonstrable ability to prioritise and work to deadlines in a multi-tasking environment
• Strong written and verbal communication skills, including confidence in dealing with individuals at all levels
• Ability to develop professional working relationships and build trust quickly with internal and external stakeholders
• Experience in using tools and systems, with strong proficiency in Microsoft Office applications, including Outlook, Teams, Word, PowerPoint, and Excel

In return, we offer a range of benefits including:

• 25 days holiday plus flexible bank holiday options, increasing by 1 day every year of service up to 30 days
• Pension matched up to 7.5%
• 120+ learning and development offers, with access to external professional qualifications
• Flexible working patterns, such as compressed hours, flexibility to work earlier or later around our core working hours of 10am-4pm
• Holiday buying and selling scheme, life insurance, free wills, retail discounts and much more

Recruitment process

Application deadline: Tuesday 25th November

Interview date: Virtual interviews will be held on w/c 1st and 8th December (exact dates TBC)

Please submit your application as soon as possible, as we reserve the right to change the closing date of our vacancies.

To ensure fairness and consistency to select the best candidate for this role, all our applications are anonymised up until an interview has been confirmed.

So we can support you to be at your best during the application or interview process, please contact Macmillan TA Team

for advice and reasonable adjustments.

We welcome applications from everyone who meet the criteria and strongly encourage individuals to apply who have a disability, impairment or health condition or individuals who identify as Black, Asian or from another minority ethnic background, as these groups are currently under-represented at Macmillan. Our Equity, Diversity and Inclusion Strategy
here
along with our internal employee representation body, 'Our Voice' and 8 Employee Network groups help us promote fairness and belonging, becoming an engaged and inclusive organisation for all our people.