Tech Services Project Administrator
2 weeks ago
Job Summary
We are seeking a highly organized and proactive Project Administrator to support the efficient delivery of projects and ensure smooth day-to-day operations. This role involves coordination across training, onboarding, compliance, and administrative functions to support the project and operations teams.
Duties
*
Training & Compliance
Coordinate and book all site/customer-specific training sessions.
Manage additional training requirements, including GWO (Global Wind Organisation) certifications.
Maintain training records and certification databases, ensuring all staff qualifications are up to date.
Upload certification documents to internal systems and client portals as required.
Recruitment & Onboarding Support
Assist with recruitment administration including candidate tracking and interview scheduling.
Facilitate new starter onboarding: profile creation, document collection, induction support.
Ensure all onboarding documentation is complete and filed, including contracts, right-to-work checks, and qualifications.
Daily Operations & Support
Conduct daily project check-ins to monitor workforce readiness and compliance.
Manage PPE and workwear requests, ensuring timely ordering and distribution.
Maintain personnel files, ensuring confidentiality and accuracy.
Administrative & Reporting Duties
Update and maintain various project and personnel spreadsheets (e.g., training matrices, PPE logs).
Training & Compliance
Coordinate and book all site/customer-specific training sessions.
Manage additional training requirements, including GWO (Global Wind Organisation) certifications.
Maintain training records and certification databases, ensuring all staff qualifications are up to date.
Upload certification documents to internal systems and client portals as required.
Recruitment & Onboarding Support
Assist with recruitment administration including candidate tracking and interview scheduling.
Facilitate new starter onboarding: profile creation, document collection, induction support.
Ensure all onboarding documentation is complete and filed, including contracts, right-to-work checks, and qualifications.
Daily Operations & Support
Conduct daily project check-ins to monitor workforce readiness and compliance.
Manage PPE and workwear requests, ensuring timely ordering and distribution.
Maintain personnel files, ensuring confidentiality and accuracy.
Administrative & Reporting Duties
Update and maintain various project and personnel spreadsheets (e.g., training matrices, PPE logs).
Assist with generating and tracking Purchase Orders.
Perform general filing duties for project documentation, including digital and hard copy formats.
Support internal and external audits by ensuring documentation is complete and accessible.
Skills and Experience:
· Proven experience in a project administration, coordination, or similar role.
· Excellent organizational and multitasking skills.
· Strong attention to detail with the ability to manage multiple administrative tasks.
· Proficiency in Microsoft Office Suite (especially Excel, Outlook, Word).
· Experience working with certification and compliance systems is desirable.
· Familiarity with GWO or similar industry-specific training standards is an advantage.
Personal Attributes:
· Proactive and self-motivated.
· Strong communication and interpersonal skills.
· Able to maintain confidentiality and handle sensitive information appropriately.
· Team player with a willingness to support across departments as needed.
·
Job Types: Full-time, Permanent
Work Location: Hybrid remote in Grimsby DN33
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