Programme Administrator

Job Summary

Lincolnshire Refugee Doctor Project (LRDP) is a Community Interest Company that covers Northern Lincolnshire and Lincolnshire. Its aim is to support and help Refugees who have a medical qualification to achieve the necessary skills and qualifications to reach General Medical Council registration and work within the NHS. We relocate our members from around the UK with the aim of supporting them to settle in the area, taking up posts in our local NHS services.

Due to an expansion to the team, we are now looking to recruit an additional experienced administrator to the existing team.

The core purpose of this role is to provide comprehensive administrative support to a small but busy service. The role will be based at our offices at Laceby Business Park near Grimsby but may require occasional travel for which mileage will be paid.

We are looking for an experienced administrator to undertake the following tasks:

Administrative support for recruiting new applicants including gathering the required paperwork, arranging language assessments and co-ordinating interview panels.

Support with the recruitment of volunteers through collating paperwork and organising induction.

Provide administrative support to the Governance function of the Project.

Upkeep of all spreadsheets and Teach 'n Go database relating to members to ensure the data is always current and reflects an up-to-date position of each members' progress through the teaching Programme.

Administer OET exam bookings, through the OET scholarship scheme.

Send reminders, as necessary, for training sessions.

Arrange the initial application for BMA Charities support for members.

Arrange online meetings (Zoom/Teams) for teaching sessions and other meetings as required.

Liaise with tutors to plan teaching sessions then populate and distribute timetables.

Arrange travel and accommodation for members when attending exams or training.

Manage the members' expenses process including arranging for payment ensuring that online member files are up to date.

When required and in discussion with your administrator colleague, attend bi-monthly Board meetings and produce minutes from recordings.

Be responsible for monitoring levels of stationery and teaching materials and ordering stock when necessary.

Maintain the asset register.

Complete end of month bank reconciliations, collating and uploading invoices and statements and supporting financial returns.

Complete quarterly petty cash returns.

Produce and post social media announcements across LRDP platforms and work with the LRDP external IT provider to ensure the company website is kept up to date.

Be the first point of contact for telephone enquiries and visitors to the office base, along with email enquiries to the generic mailbox.

Support with relocation of new members to the area through organising removals, assessing furniture needed and arranging collection/delivery of donated goods.

In the absence of the other administrator, provide cover that ensures the key functions of the project administration continues seamlessly.

This list is not exhaustive, and we require the postholder to be flexible and adaptable to change as the project evolves.

SKILLS AND EXPERIENCE REQUIRED

Significant experience of working in an administrative role

High attention to detail.

Good understanding of MS programmes particularly Outlook, Word and Excel

Excellent communication and interpersonal skills and confidence to liaise with people of differing abilities, professional levels and from diverse backgrounds.

Ability to work on own initiative as well as being part of a wider team.

Motivated, organised and able to multi-task.

Experience in recruitment and basic HR principles or a willingness to develop these skills is desirable.

Job Type: Part-time

Part-time hours: 18-24 hours per week over 3/4 days

Pay: £13.00 per hour

Benefits:

• Company pension
• Flexitime
• Free on-site parking

Schedule:

• Flexitime
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Grimsby: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person

Job Type: Part-time

Pay: £13.00 per hour

Benefits:

• Company pension
• Free parking
• On-site parking

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative: 5 years (required)
• Administrative experience: 5 years (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person