Administration Assistant

3 days ago

Clydebank G EX, United Kingdom Hiflow Heating & Plumbing Ltd Full time £15,600 - £33,000 per year

Job Summary

We are seeking a highly organised and proactive Administrative Assistant to support our office operations. The successful candidate will be responsible for managing administrative tasks, maintaining efficient office workflows, and providing excellent support to team members. This role offers an excellent opportunity for individuals with strong organisational skills and experience in office administration to contribute to a dynamic work environment.

Responsibilities

  • Answering and directing phone calls with professional etiquette
  • Managing correspondence, emails, and incoming enquiries
  • Organising and maintaining physical and electronic filing systems
  • Data entry and updating records using Microsoft Office and Google Workspace applications
  • Assisting with scheduling appointments, meetings, and calendar management
  • Preparing reports, presentations, and other documentation as required
  • Processing invoices and managing basic bookkeeping tasks using QuickBooks
  • Supporting team members with administrative tasks to ensure smooth daily operations
  • Handling incoming mail and courier services efficiently

Requirements

  • Proven office experience or administrative experience in a professional environment
  • Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
  • Experience with data entry and clerical duties with high accuracy
  • Excellent organisational skills with the ability to multitask effectively
  • Good typing speed and attention to detail
  • Knowledge of Customer Database or similar software is desirable
  • Strong phone etiquette and communication skills
  • Ability to work independently as well as part of a team
  • Organised approach with the ability to prioritise tasks efficiently

This role is ideal for motivated individuals seeking a challenging position within a busy, supportive organisation. The successful applicant will demonstrate professionalism, attention to detail, and a proactive attitude towards their responsibilities.

Job Type: Part-time

Pay: £13.00-£16.50 per hour

Expected hours: 12 – 24 per week

Benefits:

  • Casual dress
  • Free parking
  • On-site parking

Work Location: In person

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