Lead Project Administrator

Job Summary

Exentec Hargreaves is a pioneering UK leader in construction engineering of HVAC and specialist ventilation systems for safety critical facilities. Exentec Hargreaves is proud to be associated with some of the UK's most prestigious infrastructure projects. For more than 150 years, Exentec Hargreaves has proved our value as the largest and most unique construction engineering business specialising in HVAC in the Energy & Decommissioning, Defence and Transport sectors.

The Role

Are you an organised and proactive Project Administrator looking to make a real impact in a busy site environment? We're looking for someone to join our team and provide essential administrative support to ensure the smooth running of day-to-day operations. This role will be based on site 4 days a week with 1 day working remotely.

Responsibilities

As a key member of the site team, you'll play a central role in supporting staff, visitors, and contractors. You'll manage onboarding, coordinate essential processes and keep things running efficiently behind the scenes.

Your responsibilities will include:

• Managing onboarding for new starters, including system vetting, induction booking, locker allocation, and equipment ordering
• Overseeing visitor management, including site bookings, PPE issue, and access arrangements
• Handling timesheets, holiday requests, and reporting
• Providing general administrative support, including document formatting and non-technical review
• Managing PPE stock, office supplies, and deliveries
• Coordinating meeting room bookings (on-site and off-site)
• Acting as a point of contact for facilities, IT, and procurement queries
• Supporting project communications and internal audits

Qualifications and Experience required

We're looking for someone with a professional and approachable manner, excellent organisational skills, and the ability to manage a varied workload in a dynamic environment.

Essential skills and experience:

• Confident, polite telephone manner and ability to record accurate messages
• Strong organisational and time management skills
• Ability to work independently and use initiative
• Proficiency in Microsoft Word, Excel, and PowerPoint

If you're detail-oriented, enjoy supporting others, and thrive in a fast-paced environment, this could be the perfect opportunity for you.

In return we offer a generous salary and a range of benefits.

Our Core Competencies

Our five Core Competencies set the foundation for collaboration, learning and development. They will help turn our Vision and Values into action; provide a common language to talk about our skills; and offer a common basis to drive success across our business.

• Grow Talent. Our goal as an organisation is to attract competent people, retain dedicated employees and develop talented colleagues within each operational level to build a future-ready company.
• Drive Results. To keep and grow our strong market position, we must transform our corporate strategy directly into measurable and sustainable results.
• Take Ownership. We strive to establish an appreciative culture in which all employees feel empowered and take responsibility.
• Embrace Change. To develop products and services that go beyond what is imaginable today. We, as an organisation, must be agile. As individuals we must remain curious.
• Inspire Customers. Creating value for our clients is a key component of our growth strategy. Therefore, client satisfaction should be an important motivator for us individually and collectively.

Exentec Hargreaves is an Equal Opportunities Employer. We are committed to equal employment opportunities regardless of age, sexual orientation, gender, religion, race, ethnic origin, disability, marital status or parental status. We base all our employment decisions on merit, job requirements and business needs.

Job Types: Full-time, Permanent

Work authorisation:

• United Kingdom (required)

Work Location: In person