Office Administrator

2 weeks ago

Loanhead EH RF, United Kingdom Enviroworx Full time £24,420 - £31,532 per year

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, experience in office management, and the ability to communicate effectively with team members and external partners. This role is pivotal in supporting our staff, managing schedules, and maintaining efficient office processes.

Duties

  • Manage daily office operations, including clerical tasks and administrative support.
  • Oversee event planning and coordination for internal and external functions.
  • Supervise office staff, providing training and development opportunities.
  • Handle vendor management, ensuring timely service delivery and contract compliance.
  • Maintain accurate records through effective filing systems and bookkeeping practices.
  • Manage payroll processes and assist with human resources functions as needed.
  • Develop and manage budgets for office supplies and events.
  • Utilize QuickBooks for financial tracking and reporting.
  • Coordinate calendar management for executives, scheduling meetings, appointments, and travel arrangements.
  • Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette.
  • Foster a positive work environment through effective team management and communication.

Requirements

  • Proven experience in an office administration role or similar position.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent communication skills, both verbal and written.
  • Familiarity with medical office management is a plus but not required.
  • Proficiency in QuickBooks or similar accounting software is preferred.
  • Experience in schedule management, event planning, vendor management, and payroll processing.
  • Ability to work independently as well as collaboratively within a team setting.
  • Previous supervisory experience is advantageous but not mandatory.
  • Knowledge of training & development practices within an office environment is beneficial. If you are a proactive individual with a passion for organization and efficiency, we encourage you to apply for this vital role within our organization.

Job Types: Full-time, Permanent

Pay: £24,420.00-£31,632.43 per year

Work Location: In person

  • Office Administrator

    2 weeks ago

    Loanhead, United Kingdom INCLUSIVE PLAY (UK) LTD Full time

    This role is for an individual who can interact with several different departments and is a team player. A key link in our small business this role is responsible for the accurate flow of information across the business. A flexible approach is a must due to the varied nature of the responsibilities. Supporting in all-round business administration, tasks...

  • Bookkeeper / Office Administrator

    3 days ago

    Loanhead, United Kingdom Quoceant Limited Full time

    **Bookkeeper and Office Administrator** Due to continued expansion of our company, we are recruiting for a bookkeeper / Office administrator to join our team and manage our financial and administrative tasks. In addition to being supported by the management team our contract accountant will be able to provide support and advice on specific accounting...

  • Office Administrator

    2 weeks ago

    Loanhead, United Kingdom RTL Full time

    The client is an Electrical Contractor and also offers an extensive range of Building Support Services. There is a vacancy within the office for a new member of staff to join their busy team, this is a permanent, full-time position. Full job role will be discussed at interview stage. We will also help you to achieve an MA/SVQ 3 in Business and...

  • Office & Facilities Administrator

    6 days ago

    Edinburgh EH EH, United Kingdom Scotland Yard Adventure Centre (known as The Yard) Full time £18,336 - £24,627 per year

    Office & Facilities AdministratorThe Yard is an award-winning charity that runs adventure play services for children with disabilities and/or additional support needs and their families.We are looking for a warm, friendly personality to cover reception, support with the day-to-day management of our membership system and provide administrative support to our...

  • Contract Administrator

    3 days ago

    Loanhead EH LZ, United Kingdom OCS Group Full time

    About The Company:OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and...

  • Tenant Liaison Officer

    3 days ago

    Loanhead EH QH, United Kingdom Devine Energy Full time

    Overview of the Role:· Tenant Liaison Officers· Salary – £28,000· Holidays: 30 days· Company Van/Fuel Card· Location – EdinburghJob SummaryDevine Energy Ltd are seeking a professional and organised Liaison to join our team. The successful candidate will act as a key point of contact between clients and internal departments, ensuring smooth...

  • Office Administrator

    2 weeks ago

    Edinburgh EH, United Kingdom Nest Property Marketing Full time £24,420 - £25,000 per year

    Job Description:Nest Property Marketing is a UK-wide leading marketing agency, ever-evolving and paving the way for the future of off-plan marketing for developers, commercial and real-estate agents alike. Our other strengths lie with executive end-to-end strategic marketing campaigns, along with a strong emphasis on excellent photography and videography....

  • Administrative Officer

    1 week ago

    Edinburgh EH DE, United Kingdom The HR Dept Full time £28,000 - £30,000 per year

    Position: Administrative OfficerHours: 16 hours per weekSalary: £14,000 £15,000 pro-rata (FTE £28,000)Term: Fixed term initially until 30 June 2026. Continuation beyond this date will be subject to funding.Location: Hybrid – a mix of home working and our office at Palmerston Place, EdinburghClosing date: 15 December 2025 at NoonOverviewWe are looking...

  • Administrative Assistant

    2 weeks ago

    Loanhead, United Kingdom Lothian Gas Ltd. Full time

    **Administrative Assistant** **Salary TBC** **Job description** Lothian Gas Ltd, based in Loanhead in Edinburgh, pride ourselves to be a specialist gas installation, servicing and repair company. Established in 1997 Lothian Gas Ltd, has grown by providing excellent advice, service and value over the last 20 years. We employ Professional Service Engineers,...

  • Administrative Assistant

    5 days ago

    Loanhead, United Kingdom Lothian Gas Ltd. Full time

    **Administrative Assistant** **Salary TBC** **Job description** Lothian Gas Ltd, based in Loanhead in Edinburgh, pride ourselves to be a specialist gas installation, servicing and repair company. Established in 1997 Lothian Gas Ltd, has grown by providing excellent advice, service and value over the last 20 years. We employ Professional Service Engineers,...