Executive Assistant

WJ are the UK's leading road making and highways safety business, with a strong reputation for delivering quality, innovation, and value to our clients. As part of our growth journey, we are seeking a highly skilled and professional Executive Assistant (EA) to provide proactive support to our CEO and CFO. This is a pivotal role in ensuring the effectiveness of our leadership team and supporting the smooth running of our executive office. Providing high-level administrative, strategic, and project management support to senior executives and covering general reception and office administration duties in a full-time capacity.

Role Purpose

The Executive Assistant will act as a trusted partner to the CEO and CFO, providing high-level executive and administrative support. The role requires exceptional organisational skills, discretion, and the ability to operate in a fast-paced environment. The EA will manage diaries, coordinate internal and external communications, prepare board-level materials, and ensure priorities are effectively managed, whilst also managing the front of house reception duties and general office administration on behalf of the wider team based at our Stoke depot.

Key Responsibilities

Executive Support

• Provide comprehensive EA support to the CEO and CFO, anticipating needs and proactively managing diaries and priorities.
• Complex diary management, including scheduling internal/external meetings, site visits, and travel arrangements (UK & international).
• Collate Board agenda's and Board pack materials form multiple inputs, and QC
• Support with financial and business reporting, coordinating input from multiple stakeholders.
• Maintain strict confidentiality on sensitive matters.

Governance & Business Support

• Organise and coordinate Board meetings, including agenda preparation, and follow-up on actions.
• Support preparation for leadership and strategic reviews, ensuring executives are fully briefed.
• Maintain and update key business documents, trackers, and registers (including compliance-related). 
• Collate information on the delivery and status updates on the business plan 

Communication & Stakeholder Management

• Act as the first point of contact for internal and external stakeholders on behalf of the CEO
• Build effective relationships across the organisation, across the wider Group with key stakeholders of the c-suite.
• Support internal communications, ensuring key messages are cascaded effectively, where on behalf of the c-suite and work with the Internal comms partner to ensure wider reach.

Project & Administrative Support

• Support delivery of strategic projects and initiatives led by the CEO and CFO.
• Day to day office management duties of HQ office in Stoke.
• Provide administrative support to HR, Finance, and wider leadership teams as required.
• Manage CEO expense claims and reporting.
• Champion process improvements to drive efficiency within the executive office.

What you will bring

Essential

• Proven experience as an Executive Assistant, PA, or similar role supporting C-Suite executives.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with attention to detail.
• Highly discreet with experience handling confidential and sensitive information.
• Confident in engaging with senior stakeholders and external partners.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams/SharePoint).
• Resilient, adaptable, and able to thrive in a fast-paced, dynamic environment.

Desirable

• Experience within Construction, Manufacturing, or Engineering industries.
• Understanding of Board-level governance and reporting requirements.
• Project coordination or business support experience.

If you want to be part of our growing business, we will reward you with:

What We Offer

• Competitive salary and benefits package.
• Opportunity to work alongside a high-performing executive team.
• Career development and progression opportunities.
• Inclusive and supportive workplace culture.
• Pension
• Health care provided by Health Shield

Become part of a company that has led the road marking industry from our inception. Shape the future with WJ. Apply now

WJ are a Disability Committed employer - If you need any reasonable adjustments during the application / recruitment process, please reach out to us directly at [email protected]

WJ is an Equal Opportunities employer and welcomes applications from all sections of the community. 

We reserve the right to close this advertisement before any stated closing date should we receive a high volume of applications. Therefore, we encourage candidates to apply as early as possible to avoid disappointment. All applications received prior to the closing date will be considered equally, and the recruitment process will be conducted fairly and transparently.