Reception & Accounts Administrator

Care Facilities & Management manage Fairfields Care Centre and Care Facilities Support Services. The Care Centre caters for 70 residents and is devoted to providing the highest standard of care as a leading provider of Dementia and Nursing Care within the Cookstown Area.

This is a part-time role hours per week Monday - Friday). Salary TBC.

About You:

You will be a highly organised Administrator who is used to dealing with people and resolving problems. You will also have the ability to prioritise tasks and work independently to tight deadlines.

Ideally, you will have worked in a care home or home care/agency setting. You are familiar with Finance and will be an experienced Microsoft Office user. Your work experience will include financial administration. You will enjoy multi-tasking and will be able to work well under pressure and have great initiative. If you like the idea of being part of a professional team and working together to contribute to the success of our care home and sister companies, you could have what it takes to be our new Administrator

You can expect a rewarding environment where everyone works together as one team. We invest in our staff by facilitating their growth and development through continual support and encouragement.

You will have a comprehensive induction program, giving you the best possible start to your career with us.

Your role:

You will be dealing with all aspects of financial and other administration for the Home and Home Care Business.

Working closely with the Home Manager you will assist with: preparing payroll, resident admission / discharge process

As well as providing administrative support to the Home Manager (filing, answering phone calls, responding to email enquiries and preparing documents).

Main Duties

· To receive all residents/visitors to the Home in a pleasant efficient manner. Ensuring that the Visitors Book is completed, and the appropriate person notified of their arrival.

· To ensure that the reception area creates a positive first-class impression, that it is tidy, welcoming and clean with up-to-date information available.

· To answer the telephone promptly and deal with enquiries in a helpful, courteous and welcoming manner being aware of the need to always maintain confidentiality regarding staff and residents.

· Liaise and build relationships with relatives, residents, professional service providers and other visitors.

· Comfort relatives at times of distress ensuring they receive privacy and empathy.

· To perform secretarial/clerical duties as required by the Manager.

· To ensure that the Home and Home Care businesses filing system is maintained accurately and promptly.

· To ensure that when absent from the workplace key individuals are up to date with the location of files, equipment, contact details of relevant people/agencies in order to provide a seamless service.

· To provide administrative and clerical support and other support as may be requested from time to time by the manager and other senior personnel.

Accounts

· Undertake purchase ledger responsibilities including ordering, reconciliation of delivery notes with invoices.

· Undertake sales ledger responsibilities including :

. The provision of accurate financial information to the Accounts Lead in order to raise invoices/credits in a timely and accurate manner

. The submission of all new Resident contracts to Accounts

. The liaison with Social Services and other funders to ensure that the correct funding is in place where applicable

· Manage petty cash, resident's monies and staff lunch monies.

· Deposit/cash monies as required at the designated bank.

· Undertake credit control – chasing debts and late payments as stated on the Debtor List by the Accountant.

· Where necessary in accordance with Company Guidelines ensure that private resident's billing accounts are accurate and up-to-date and inform the Accountant of any issues

· To provide all information that may be required by the Accountant, in particular, all information required for the production of monthly accounts.

· To ensure accuracy of each companies' payroll submission prior to sending to the Accountant

· To assist in the collecting of monies from families and providing receipts for payments for toiletries, hairdressing, podiatry etc.

· All Care Facilities and Management companies invoicing including 1:1 invoicing & Care Home invoicing.

· Maintenance – keep up to date the summary of equipment log and asset list.

Job Type: Part-time

Benefits:

• Company pension
• Life insurance
• Private medical insurance
• Referral programme

Language:

• English (required)

Work Location: In person