Assistant Digital Purchasing Manager

1 day ago

London, Greater London, United Kingdom Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. 

Within our construct business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. 

Our values shape the way we consult and define the people we want to join us on our journey, they are:

·       Safety first - Going home safe and well

·       Client focus - Deliver on our promise

·       Integrity - Always do the right thing

·       Create opportunity - For our people to excel

Job Summary 

This is a part time role (2.5 days per week) and we are looking to hire someone on a 6 month fixed term contract.

You will be responsible for operating the purchasing and processing of IT Equipment/Hardware/Software, works with suppliers, tracking and maintaining contracts and renewals, supporting the end to end finance lifecycle from raising purchase orders through to receipt of approved financial payment.

Key Job Responsibilities

 

·       Supports managing IT Purchasing Process, collaborates with function heads and Group Procurement team to drive optimal outcomes.

·       Assists & engages with suppliers on purchasing and contract related matters, engages in a timely manner to ensure teams/function are driving best value. 

·       Devises yearly schedule to map out the approach and plan to proactively engage with suppliers for support on renewals, obtaining quotes, and working with service owners to drive best value. 

·       Where appropriate, engages and collaborates with relevant Teams (as outlined in the contract tracker) for support / approval including (but not limited to) Group Procurement and Legal.

·       Works with Purchase Ledger and suppliers to resolve invoice discrepancies & queries and ensure settlement of payments due. 

·       Maintains and updates Partner and Contracts Management database and ensures accurate reporting.

·       Seeks opportunities for continuous improvements/improving working processes in areas of responsibility. 

·       Provides operational support & assistance for function/business area, in areas of responsibility.   

·       Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

What we are looking for:

·       A self-starter who is happy to work autonomously and take ownership of their deadlines. 

·       Ability to collaborate with teams and customers and ensure close working relationship.

·       Develops working relationships with stakeholders.

·       Ability to work with outsource partners to establish processes and enable the team to operate them.

·       Experience in undertaking supplier assessments via research & development.
Diligent in record keeping and ensuring documentation and reference data is up to date and maintained.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. 

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role. 

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