Personal Assistant

About the ITA

The International Tax Authority ("ITA") was established under the International Tax Authority Act, 2018 as a corporate body. The primary responsibilities of the ITA are: (1) to carry out the functions of the Competent Authority under the Mutual Legal Assistance (Tax Matters) Act, 2003 (MLA), which were previously carried out by the Financial Secretary; (2) to take a proactive stance in relation to all cross-border tax matters that currently affect or have the potential to affect the Virgin Islands; and (3) to ensure that the Virgin Islands is fully compliant with the international standards of transparency and exchange of information for tax purposes.

Role Summary

The PA to the Director is responsible for providing high-level executive, administrative, and coordination support to the Director to ensure the effective functioning of the ITA. The role includes managing correspondence, preparing reports and meeting materials, coordinating schedules, arranging travel, maintaining confidential records, supporting project execution, and facilitating communication between the Director, senior staff, and internal and external stakeholders. This is a highly trusted role requiring discretion, professionalism, and strong organisational capability.

Minimum Qualifications

Associate's Degree in Business Administration or a related field.

Experience

Three (3) years of experience in a related professional administrative or executive support role.

Key Responsibilities

Executive Assistance

• Serve as the first point of contact for the Director and support the efficient functioning of the Office of the Director.
• Manage calendars by organising, prioritising, and confirming appointments and engagements.
• Prepare agendas, meeting materials, presentations, and ensure necessary resources are available for meetings.
• Maintain confidential and sensitive records, including corporate documents, contracts, and legal files.
• Monitor incoming and outgoing correspondence; draft responses and ensure deadlines for reports, reviews, and budgets are met.
• Screen, route, and prioritise communications; prepare executive-level updates and correspondence.
• Coordinate travel arrangements including itineraries, accommodation, and related logistics.
• Provide general executive support to the Director and senior staff.

Project Support

• Assist with project planning by organising tasks, preparing documentation, and tracking deliverables.
• Follow up on action items to ensure deadlines are met and progress is sustained.
• Conduct research and compile information to support the Director's decision-making.
• Assist in the preparation and coordination of special projects, events, and initiatives.

Communication & Coordination

• Maintain open and clear communication channels within the Office of the Director.
• Provide administrative assistance in coordination with the broader support staff.
• Coordinate activities of a small team to maintain organised workflow.
• Interface professionally with all levels of staff, external affiliates, and stakeholders.
• Draft business correspondence to the Board, senior management, and external partners.

Application Requirements

We are searching for serious applicants to fill this role. Qualifying applicants are required to submit his/her: résumé and cover letter indicating the position being applied for; one professional character reference and one personal character reference. Additional supporting documents include: government-issued identification; proof of BVI citizenship; academic certifications/diplomas/licenses; and police certificate from your place of residency.

Your supporting documents can be uploaded either with your cover letter and résumé or as soon as they become available. Applicants must upload all required documentation through the website — do not submit hardcopies unless directed to do so. Only potential candidates will be contacted.

Closing date: December

Please address cover letter, résumé and required documentation to the attention of:

Human Resources Manager
International Tax Authority
Peace House, Pickering Drive
Road Town, Tortola VG1110
Virgin Islands (British)

Important Notice

Qualified candidates who are considered for potential employment with the International Tax Authority may be requested to provide further criminal history record information. Evidence of a criminal conviction or other relevant information obtained shall not automatically disqualify a candidate from employment with the International Tax Authority. Virgin Islands (British) law requires citizens and residents be given first preference in the application process.