Billing Assistant

The Role
This role is a key position within a fast-paced Working Capital Team responsible for managing the Lock Up of partners with varied requirements and processes. Working predominantly with partner and fee earners across Scotland, Newcastle, Bristol and London, the successful candidate will be responsible for billing for a variety of departments and teams.

Key Responsibilities

• Maintain and review matters post inception for Finance processing requirements including billing addresses, rates and billing arrangements
• Processing accurate invoices and credit notes using the in-house billing system to ensure that the agreed service levels are met
• Processing of apportionment (multi-party), net recovery and joint billing
• Dealing with billing queries and enquiries via email and phone
• Managing the various inboxes used to manage the volume of work & processes
• Processing WIP write-offs and transfers
• Using the Firm's systems to look up general queries on spreadsheets, 3e or case management systems
• Dealing with all aspects of e-billing across all platforms, ensuring matters are set up and prepared for e-billing processes, including collating references and budgets
• Maintain records of work in Excel
• Assisting in the distribution or dispatch of completed bills
• Undertake as hoc responsibilities as required by line manager

Essential Skills & Experience

• Preferred experience in billing within a legal environment
• Professional manner in all forms of communication
• Excellent organisational skills ability to prioritise competing workloads
• Experience and understanding of apportionment (multi-party), net recovery and joint billing
• Ability to work well as part of a team
• Ability to work effectively under pressure and meet deadlines and be flexible at busy times
• Strong attention to detail and high levels of accuracy
• Previous experience of E-billing (ideally in a legal context) and LEDES formats, and prior use of the 3E platform would be highly desirable.

The Firm
When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment
Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy
Please take a moment to read our privacy notice.. This describes what personal information Clyde & Co (we) may hold about you, what it's used for, how it's obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.