Legal Assistant

2 weeks ago

Solihull, Solihull, United Kingdom HCB Solicitors Full time £25,000 - £40,000 per year

HCB Solicitors are currently looking for an experienced Legal Assistant/Secretary to support a Solicitor in the growing Commercial Property department at our Solihull office.

Main Duties And Responsibilities

  • Maintain Fee Earner's diaries arranging meetings and appointments
  • Ordering property searches
  • Carrying out ID and conflict checks
  • Experience in using a case management system
  • Ability to complete basic details on a contract pack
  • Ordering pre-completion searches from the Land Registry
  • Deal with routine client correspondence and queries
  • Opening and closing files
  • Attend to clients both in person and on the telephone in a manner in keeping with the firm's standard of client care
  • Create and maintain client records on the firm's database ensuring that all correspondence and file notes are recorded on the system, in accordance with HCB's and Lexcel's requirements
  • Produce client correspondence and enclosures for mailing including client bills
  • Ensure the confidentiality of the client and firm's information and documentation at all times
  • Maintain client hard copy files including copying, storage and retrieval of information
  • Request payments and record receipts of client monies
  • Produce client correspondence via dictated notes
  • Submitting SDLT forms to HMRC
  • Submitting applications to register properties with Land Registry
  • Assisting with drafting Contract Packs, Transfer Forms and other legal documents
  • Reception Cover as and when needed / advised

Person Specification

  • The ideal candidate should have:
  • Previous experience working as a Legal Assistant/Secretary
  • Great communication skills and an ability to work well with others
  • Ability to work under time constraints and prioritise work load
  • Able to handle sensitive matters discreetly
  • Good organisation skills with a methodical approach
  • Self-motivated and proactive
  • Deliver excellent service to clients and colleagues

Details

  • Immediate start available
  • Hours: Monday to Friday - 9:00 to 5:15 (on site)
  • Attractive salary dependent on experience
  • 26 days holiday + BHs
  • Pension scheme
  • Holiday bonus scheme
  • Firm funded eye tests

To apply for this position, please email your CV to Lisa Syrett –

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