Personal Assistant

4 days ago

Redhill RH, United Kingdom S.E Sparks Electrical Full time

Job Title: PA to Director / Full Time Office Admin.

Location: Head Office

Employment Type: Full-Time

⸻

Roles and Responsibilities

  1. Personal Assistant to the Director

  2. Act as the first point of contact for the Director, managing calls, emails, appointments, and correspondence.

  3. Provide high-level administrative support, ensuring the Director's schedule is optimised, prioritised, and aligned with business needs.
  4. Prepare reports, meeting agendas, notes, and presentations as required.

  5. Handle confidential information with discretion and professionalism.

  6. Office Management

  7. Oversee the smooth day-to-day running of the entire office environment.

  8. Manage all office supplies, equipment, utilities, and IT needs; ensure everything is functioning efficiently.
  9. Implement systems and processes to improve organisation, efficiency, and communication across departments.

  10. Keep physical and digital filing systems organized and up to date.

  11. Management Software (Training & Use)

  12. Complete training and become proficient in the use of the company's management software.

  13. Use Management software to manage job bookings, scheduling, workforce allocation, invoicing, client communications, and reporting.

  14. Provide support to the team for logging, tracking, and managing jobs and tasks within the platform.

  15. Communication & Coordination

  16. Answer incoming calls professionally, directing inquiries and taking detailed messages for the Director and Contracts Manager.

  17. Monitor and respond to emails on behalf of the Director.
  18. Liaise with clients, site supervisors, and suppliers to ensure smooth communication flow.

  19. Ensure that all client and site communications are logged and followed up appropriately.

  20. Business Organization & Administration

  21. Create and maintain internal systems to track job progress, workforce schedules, H&S documents, vehicle maintenance, and equipment inventory.

  22. Assist with HR admin tasks including timesheets, holiday tracking, new starter paperwork, and subcontractor compliance.
  23. Support recruitment coordination as the business grows, including job postings, scheduling interviews, and onboarding new hires.

  24. Maintain up-to-date records of accreditations, insurances, licenses, and other key compliance documents.

  25. Supporting a Male-Dominated, Fast-Paced Industry

  26. Thrive in a growing construction environment with a predominantly male workforce.

  27. Be comfortable, confident, and assertive when dealing with tradespeople, site managers, and clients.
  28. Bring strong organizational structure and polish to a fast-moving, practical business.

⸻

Ideal Candidate Profile

  • Highly organized and thrives on getting things done.
  • Exceptional multitasker who can juggle priorities and keep everyone on track.
  • Strong communicator, both written and verbal.
  • Confident, assertive, and professional – able to hold their own in a busy, no-nonsense environment.
  • Tech-savvy with the ability to learn and champion new systems (like Tradify)
  • Self-motivated, hungry to grow, and fully committed to helping the business scale.

Job Type: Full-time

Pay: £28,600.00-£30,000.00 per year

Work Location: In person

  • Personal Assistant

    2 weeks ago

    Redhill, United Kingdom Priory Farm Estate Full time

    **The Role** As the Personal Assistant to the Managing Director, the post holder will play a pivotal role in ensuring the smooth and efficient operation of the executive's office. This position is ideal for a highly organized, proactive, and adaptable individual who thrives in a fast-paced and dynamic work environment. **Hours of Work** Monday to...

  • Health Care Assistant

    1 week ago

    Redhill RH, United Kingdom Y&M Care Limited Full time £26,000 - £52,000 per year

    Job OverviewWe are seeking a compassionate and dedicated Healthcare Assistant to join our team. This role involves providing high-quality support to individuals in care homes. The ideal candidate will possess excellent communication skills, and have a genuine desire to make a positive difference in people's lives. This paid position offers an opportunity to...

  • Personal Assistant

    2 days ago

    Redhill, Surrey, United Kingdom AXA Full time

    We are looking for a Personal Assistant to join our AXA Partners HR Department starting from mid-January month contract).You will provide administrative support to 1 x Executive Committee Member and 1 x Executive working in the AXA Partners HR function.  The role will include providing dedicated personal support to enable them to carry out their duties...

  • Compassionate Care Assistant | Personal Care

    2 weeks ago

    Redhill, United Kingdom NHS Full time

    A leading elderly care provider in Redhill is seeking a warm and dedicated Care Assistant. The ideal candidate will assist residents with their personal hygiene and ensure continuity of care while practicing safe work systems. Training and support will be provided, making this an excellent opportunity for those wanting to start their career in care. Join a...

  • Morning Assistant

    2 weeks ago

    Redhill (RH), United Kingdom Compass Community Full time £25,000 - £35,000 per year

    Want to work in a children's home that makes a positive, lasting difference to children's lives? Are you an experienced Residential Worker or Youth Worker? Or maybe you have no experience but are looking to build a career in residential care. Whatever your path, we need determined, resilient people to be long lasting, significant adults in a child's...

  • Pharmacy Counter Assistant

    2 weeks ago

    Redhill RH NZ, United Kingdom Garlands Pharmacy Full time £24,420 - £27,000 per year

    Job SummaryWe are seeking a Pharmacy Counter Assistant to join our team. The ideal candidate will play a crucial role in providing excellent customer service while assisting with medication administration and patient care. This position is essential for ensuring the smooth operation of our pharmacy, contributing to the well-being of our...

  • Store Person

    5 days ago

    Redhill, United Kingdom M Group Services Full time

    **Delivering what we **promise** **Morrison Water Services** part of the M Group Services Water Division are the leading service provider in the water and wastewater infrastructure sectors in the UK. As a division, we employ circa 3000 people across the UK and we are looking for aspiring people like you, who are keen to build their career within the Water...

  • Cafe Assistant

    1 week ago

    Redhill RH EJ, United Kingdom Priory Farm Estate Full time £10,100 - £12,350 per year

    We are recruiting for an energetic Café Assistant to join our friendly Front of House team in our constantly evolving food and retail business.Our busy Café, located at the heart of the Garden Centre, seats a maximum of 200 hungry diners, all of whom will require a courteous, friendly, and efficient service from our Café Assistants.Please note this role...

  • Housekeeping Assistant

    2 weeks ago

    Redhill RH BA, United Kingdom Avery Healthcare Full time £18,000 - £54,000 per year

    Package Description:At Avery Healthcare, we are all about supporting the people who care for our residents. We know how hard our teams work, and we're here to celebrate and support you every step of the way.When you join us, you'll be making a positive impact on residents' lives every day – your compassion and dedication truly make a difference. We're...

  • Garden Centre Assistant

    1 week ago

    Redhill RH EJ, United Kingdom Priory Farm Estate Full time £12,000 - £28,000 per year

    We are seeking a passionate Garden Centre Assistant to join our team.The ideal candidate will have excellent customer service skills, and a keen eye for vibrant merchandising.The post holder will play a crucial role in assisting customers, and ensuring the garden centre is an inviting and inspiring space.Please note that all shop floor roles are fairly...