Accounts Assistant

Job Title: Fixed Term Contract - Accounts Assistant

About Us:

Greenlight Training Ltd is a leading Independent Training Apprenticeship Provider, dedicated to delivering high-quality training and support to apprentices and employers. We work closely with industry partners to ensure learners achieve their full potential and successfully complete their apprenticeships.

Our organisation is committed to safeguarding and promoting the welfare of learners, including those who are young and vulnerable, and expects all staff and volunteers to share this commitment. Greenlight Training Ltd has a clear safer recruitment and safeguarding policy and we will make the appropriate DBS checks and seek to acquire at least two references prior to any offer of employment. All applicants must complete an application form (provided if invited to , regardless of how they applied.

The Role:

We are looking for an Accounts Assistant for a fixed term appointment of 12 months for maternity cover within the accounts department.

The role provides essential financial and administrative support to the finance team, ensuring the efficient and accurate processing of invoices, reconciliations, procurement activities, and employer incentive management. This role involves collaboration with various departments and contributes directly to the financial compliance and smooth day-to-day operations of the organisation.

Location: Huxley Close, Newnham Industrial Estate, Plymouth, PL7 4JN

Salary: £12.50 gross per hour

Working hours: 16 hours to be worked over two or three days between Monday – Friday, 08:00 – 16:00.

Key Responsibilities:

Procurement & Purchasing Support

• Manage procurement emails and respond to internal requests.
• Request supplier quotes and place orders in line with procurement procedures.
• Update the procurement tracker and follow up on deliveries.
• Collate and chase delivery notes to ensure accurate receipt of goods.
• Conduct weekly stock checks and restock essential items for the site (e.g., tea, coffee, milk, toilet rolls).
• Scan documents and maintain digital records in accordance with company policies.

Employer Contributions & Invoicing

• Raise invoices and credit notes for employer contributions.
• Process transfer adjustments and liaise with the MIS team as required.

Employer Incentive Management

• Liaise with the MIS team to confirm attendance for eligibility.
• Chase employer bank details (up to three times) and follow up with the engagement team.
• Complete final checks before issuing payments.
• Update the employer incentive spreadsheet with payment data.
• Update Xero with bank information and payment statuses.

Financial Processing & Reconciliation

• Assist in preparing and completing payment runs.
• Perform bank reconciliations and credit card reconciliations.
• Process and clear invoices using Dext.

Accounts Administration & Credit Control

• Monitor and respond to training accounts emails.
• Raise sales invoices for training services.
• Support credit control activities to chase outstanding payments.

Other General Responsibilities:

• Participate in training to enhance skills and knowledge.
• To actively and positively contribute to the appraisal process and to follow up agreed actions
• Adhere to the Health & Safety Policy, Employee Handbook, procedures, and training requirements.
• Be safety-conscious and report any safety hazards to the HSE representative.
• To work at all times in accordance with the Health & Safety at Work Act 1974 and to follow all company procedures and guidelines which assist this
• To work at all times in accordance with the company's Dignity & Diversity Policy
• To work at all times in accordance with the GDPR Regulation and the Data Protection Act 2018
• To undertake Continuous Professional Development as directed by your Line Manager
• To undertake such other duties as may be required within the general scope of the job

Qualifications and Skills:

Skills & Attributes:

• High attention to detail and accuracy in financial record-keeping.
• Strong organisational and administrative skills.
• Good communication skills and ability to liaise across departments.
• Proficiency in Microsoft Office, especially Excel.
• Ability to manage time effectively and prioritise tasks.

Person Specification:

Essential Criteria

• Previous experience in a finance, procurement, or administrative role.
• Familiarity with invoice processing and payment systems.
• Understanding of financial reconciliation processes.

Desirable Criteria

• Experience using accounting software such as Xero and Dext.
• Exposure to finance operations in an education or training environment.
• Working towards AAT or equivalent finance qualification.

Why work for us?

• Join one of the fastest-growing apprenticeship providers in the UK.
• Be part of a hardworking, enthusiastic, and supportive team committed to staff development and progression.
• Work within a dynamic environment, delivering training that makes a real impact on learners and the industry.
• Opportunities for career growth, ongoing training, and CPD to enhance your skills and expertise.
• Contribute to innovative projects that support the next generation of skilled workers.

Job Types: Full-time, Permanent

Pay: £12.50 per hour

Benefits:

• Company pension

Ability to commute/relocate:

• Plymouth: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 1 year (required)

Work Location: In person