Fleet Admin Administrator

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It's The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of these programs (programs may vary by country or worker type):

• Health Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• Retirement Plan
• Paid Time Off
• Tuition Reimbursement

We have an exciting opportunity that has arisen for a Fleet Admin Administrator to join our growing Team here at Holman UK. This role will be based out of our HQ in Chippenham with the opportunity for hybrid working. This is a permanent opportunity.

Role Overview

Job Role: Fleet Admin Administrator

Location: Chippenham HQ (Hybrid working available)

Salary: £27,000

Contract: Permanent

What You'll Do

As a Fleet Admin Administrator this role will primarily focus on paying and appealing fines on behalf of one of our customers and on an on ad-hoc basis supporting with the following duties:

• Post documents via predetermined postal methods, recording tracking number and costs as required
• Scan, tag (to vehicle records) and file documentation including V5C's, plating certificates, fine documentation etc
• Administration of fines processes for clients, including appeals where required, as per agreed parameters
• Administration of VE103B forms and associated documents to support foreign travel
• Administration of parking permits

• Adding and removing vehicles from client toll accounts, auditing these as per agreed frequency

• Manage the Fines & Taxation credit card transaction reconciliation, initiating write off requests as required

• Perform all other duties and special projects as assigned.

What We're Looking For

We're seeking someone with:

• A good general level of education is required

• Must be adept in the use of a PC, internet and email and able to grasp new software applications easily and quickly. Able to use Microsoft Word, Excel and Outlook to an intermediate level

• Experience in a similar role preferred but not essential

• Is prepared to go the 'extra mile' in order to achieve excellent end results

• Ability to multitask and prioritise with consistency and accuracy

• Proactive and committed to finding a solution, with ability to use initiative and common sense

• Able to assimilate, collate and record information, demonstrating a high degree of accuracy in performing routine document checks and data input

• Strong verbal and written communication skills

• Able to instantly build and maintain rapport with a range of people

Holman really knows how to roll out the welcome mat—with perks that show they value both your professional success and personal well-being. Here's how the benefits stack up in a nutshell:

Work-Life Balance & Wellness

26 days off a year + Bank Holidays to unwind

Health Cash Plan to help cover everyday medical expenses

• Free onsite bi-weekly yoga to recharge mind and body
• Free onsite massage with a qualified therapist

Financial Security

Bonus scheme — because we believe in sharing success

On the Road

Free Parking to make commuting stress-free

Growth & Recognition

Career Development Support with training and advancement opportunities

Fun seasonal events and social opportunities

Long Service Awards to celebrate milestones

Leadership Recognition like the Joseph Holman Award for standout performance

If this sounds like the role for you then we look forward to welcoming your application

If you are a current Holman employee and wish to apply for this role, please notify your current line manager of your application

The need-to-know parts:

You must have the right to remain and work in the UK.

You must tell us about any previous convictions or cautions including any deemed as 'spent'. These will not necessarily exclude you from employment, but they must be declared at the point of application.

Please also be aware we do not provide visa sponsorship for any of our positions advertised.

We want to positively encourage differences within Holman UK and believe it is critical to our success as a company. Holman UK is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills.

We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Holman is a global automotive leader that serves both commercial and consumer clients The Holman Way by always doing the right thing for our people, our customers, and the community since 1924. The Holman story began nearly a century ago as a single Ford dealership in New Jersey. Today, Holman, headquartered in Mount Laurel, New Jersey, is one of the largest family-owned automotive service organizations in North America with more than 6,500 employees across North America, the UK, and Germany.

Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Guided by its deeply rooted core values and principles, Holman is continuously Driving What's Right.

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.