Office Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' ' 

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. 

About the Role

To provide an effective, efficient and professional support service to all internal and external customers, whilst monitoring costs and quality of service. Assist the company in the delivery of its key objectives in compliance with the quality management systems.

About You

We are after someone who is exceptionally organised, proactive, and loves multitasking.  A strong communicator who can build great relationships across all levels. Passionate about creating a vibrant, efficient workplace and confident using Microsoft Office (and quick to pick up new tools).  Someone who is able to work as part as a team and collaboratively and co-operatively with the ability to establish rapport and good working relationships within the office 

• Assisting with raising Purchase Requisitions 
• Ordering supplies for the office 
• Liaising with clients regarding invoices
• Receiving and processing invoices for accounts
• Assisting Directors – Creating job folders and organising Project Start up meetings 
• Point of contact for landlord in Glasgow  
• Glasgow office point of contact for IT issues 
• Point of contact for HR issues in Glasgow office 
• Point of contact for Health & Safety for Glasgow
• Oversee Office Risk Assessment for Glasgow office
• Glasgow facilities management 
  New staff inductions for Glasgow office 
• First Aid representative
• Fire Warden 
• Reviewing and assisting with renewing office contracts for Glasgow office 
• Ensure staff PPE stock levels are being monitored and recorded 
• Assist with booking travel 
• Assist with inputting expenses for Directors
• Maintain client contacts in Oscar
• Assist with archiving of filing 
• Credit card reconciliation 
   

• Educational qualifications to GCSE or higher
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritise and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organised and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

 What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.