Current jobs related to Maintenance Administrator - Redditch B JS - YMCA

  • Finance and Office Administrator

    4 days ago

    Redditch, United Kingdom MT Maintenance Contracts Ltd Full time

    Finance/Administration tasks & typical duties include: Finance: - All sales ledger including credit control and requesting purchase orders from clients. - All purchase ledger including negotiating/renewing contracts with suppliers. - Calculate and monitor the profitability of individual jobs. - Controlling and reconciling company credit card account. - Bank...

  • Business Administrator

    1 week ago

    Redditch B, United Kingdom RM Contractors Ltd Full time

    Opportunity:We are currently seeking two Business Administrators (Apprenticeship). They will be responsible for providing day-to-day administrative support across key business areas, including Head Office, Plant & Buying functions.Key Responsibilities include:Support to the Administrative Manager in ensuring a welcoming, efficient and organised office...

  • Maintenance Administrator

    2 weeks ago

    Birmingham B JR, United Kingdom Aspect Housing Ltd Full time £25,500 - £27,300 per year

    Maintenance Administrator – Exempt Supported HousingHours: Monday to Friday, 9:00 AM – 5:00 PMPay: £12.21 per hourJob Type: Full time 35 hours a week (Self-Employed )About the RoleWe are looking for a proactive and organised Maintenance Administrator to join our team supporting exempt supported housing services. This role is essential in ensuring the...

  • Administrative & Coordination Assistant

    2 days ago

    Birmingham B, United Kingdom ALL PURPOSE MAINTENANCE Full time

    Job SummaryWe are seeking a highly organised and proactive Administrative Coordinator to join our team. This role involves providing essential administrative support to ensure the smooth operation of our office. The successful candidate will possess strong organisational skills, excellent communication abilities, and proficiency in various computer...

  • Administrative & Coordination Assistant

    2 weeks ago

    Birmingham B, United Kingdom ALL PURPOSE MAINTENANCE Full time £25,600 - £27,040 per year

    Job SummaryWe are seeking a highly organised and proactive Administrative Coordinator to join our team. This role involves providing essential administrative support to ensure the smooth operation of our office. The successful candidate will possess strong organisational skills, excellent communication abilities, and proficiency in various computer...

  • Administration Assistant

    1 week ago

    Redditch, United Kingdom Arden Personnel Full time

    **Administration Assistant** Redditch - Permanent - Full Time - Salary £22,300 per annum An excellent opportunity for an Administration Assistant has arisen to work within a forward-thinking company based in their Redditch office providing a seamless maintenance service within the foodservice industry.They are looking for an experienced...

  • Administrator

    1 week ago

    Redditch, United Kingdom Pertemps Redditch Commercial Full time

    Our client is a growing company with a wide variety of clients and services offered. They have an exciting opportunity for an ambitious individual to join their team; working from our Redditch office, you would be a key part of a vital team that managethe day to day running of the business. You will get all the training you need for you to be successful, and...

  • Scheduling Administrator

    2 weeks ago

    Redditch, United Kingdom Arden Personnel Full time

    **Redditch - Permanent - Full Time - Salary £24000 per annum - 25 days holiday plus bank holidays** **Day to Day duties as a **Scheduling Administrator **will include the following**: - Review client works requests that come into your specific region and allocate works to internal engineers by using the bespoke in-house system - Schedule engineer visits...

  • Maintenance Assistant

    2 weeks ago

    Glasgow G JS, United Kingdom The Address Glasgow Full time

    Position: Maintenance AssistantReporting to: Hotel ManagerLiaises with: Front Office Manager/Housekeeping Manager/Food and BeverageThe Address Glasgow is recruiting for a Maintenance Assistant who will be responsible for developing maintenance procedures and ensuring their implementation throughout the facility. To carry out inspections of the facilities and...

  • HR Administrator

    4 days ago

    Redditch, United Kingdom Optima Health Full time

    **Job Title**: HR Administrator **Location**: Redditch, B97 4DL (Hybrid) **Salary**: £20,971.6 **Contract Type**: Permanent **Hours**: Full time 37 hours, Monday to Friday **About Us** The new Optima Health is the UK market leader in the provision of Occupational Health and Wellbeing services. Formed by the combination of three leading businesses (Optima...

Maintenance Administrator

2 weeks ago

Redditch B JS, United Kingdom YMCA Full time £25,646 - £30,000 per year

Job Title: Maintenance Administrator

Hours of work: 40 per week

Monday - Friday

Salary: £25,646.40 per annum

Responsible to: Asset & Safety Manager

Job Purpose: To provide administrative support to the Property & Facilities function. This role ensures that statutory compliance records are maintained, all maintenance jobs are accurately logged and updated in INFORM or other CAFM systems, contractors are booked in advance, and safety-critical works are escalated to management without delay. Timeliness and accountability are critical to maintaining safe living environments for residents and legal compliance across all sites.

This is a varied role requiring excellent organisation, proactive communication, and attention to detail to ensure all maintenance and health and safety operations are effectively coordinated and recorded.

Organisation Context

YMCA Worcestershire is committed to supporting all young people, particularly in times of need. Our vision is an inclusive future, where everyone can reach their true potential. We are a registered social landlord providing housing and supported housing services to young people and a range of community and other services at a variety of locations.

Duties and Responsibilities

1. Repairs Desk & Contractor Liaison

  • Manage the central repairs mailbox and job requests from site staff.
  • Prioritise and log all jobs using the CAFM system, ensuring high-risk and urgent repairs are identified.
  • Liaise with approved contractors to allocate works and confirm job dates.
  • Maintain clear communication with engineers and update job statuses accordingly.

2. Compliance Support

  • Maintain and update compliance registers (e.g. gas, fire, water, electrical).
  • Chase contractors for overdue reports or RAMS and upload to SharePoint.
  • Monitor expiry dates of certificates and schedule remedial or recurring visits as required.
  • Escalate any overdue statutory works to the Asset & Safety Manager.

3. System & CAFM Use

  • Use INFORM (or other CAFM/job management systems) to accurately log, update, and monitor all maintenance jobs.
  • Ensure every contractor visit, update, and communication is recorded in the system in real time or as soon as possible after the event.
  • Proactively manage outstanding jobs and work-in-progress reports, escalating any overdue or high-risk jobs to the Asset & Safety Manager.
  • Accuracy in system updates is essential to ensure safe and timely resolution of all maintenance matters.

4. RAMS & Contractor Coordination

  • Ensure RAMS are received and uploaded within 24 hours of each visit.
  • Maintain a contractor diary with clear visibility of upcoming jobs.
  • Liaise with internal teams to confirm contractor access, site contact, and expected completion dates.

5. Administrative Support

  • Draft letters, emails, notices, and reports as required.
  • Maintain folders and filing on SharePoint in line with GDPR.
  • Support the scheduling of inspections and property visits.
  • Collate feedback from staff/residents on repair satisfaction.

6. General Responsibilities

  • Promote and comply with YMCA's policies and procedures including health & safety, safeguarding, equality & diversity.
  • Attend training and team meetings as required.
  • Undertake any other reasonable duties as directed by the Asset & Safety Manager.

Minimum Competencies

  • Communication: Clear and confident communication with staff, contractors, and residents.
  • Organisation: Able to manage a busy workload, track multiple jobs, and follow through to completion.
  • Problem-Solving: Able to prioritise repairs based on urgency and escalate when needed.
  • Attention to Detail: Ensure records, logs, and certificates are accurate and filed correctly.
  • IT & Systems Skills: Confident in Microsoft Excel, Outlook, SharePoint, and Computer-Aided Facilities Management (CAFM) systems such as INFORM or Joblogic. Able to update job records, chase contractors, and maintain compliance registers without errors.

Essential Qualifications and Experience:

  • 1+ year experience in an administrative or coordinator role
  • Strong organisational skills
  • Good written and verbal communication
  • Proficiency in Microsoft Office (Excel, Outlook, Word)

Desirable Skills and Experience:

  • Experience using INFORM, Joblogic, or other CAFM/work order systems for tracking property maintenance and contractor workflows.
  • Awareness of HHSRS (Housing Health and Safety Rating System) and the importance of timely repair response under housing legislation.
  • Knowledge of contractor management or repairs coordination in housing or facilities.

Additional Information: Principal Terms and Conditions of Appointment

  • This is a Permanent position

  • All new staff are subject to a 6 month probation period

  • Current hours 40 per week and additional hours paid as overtime.

  • 5.6 weeks paid holiday entitlement including Bank Holidays

  • Employment will be conditional upon receipt of satisfactory DBS Disclosure, verified references, and be subject to satisfactory completion of a probation period of three months.

  • Employee benefits include: Contractual Injury/ Sick pay scheme, Private Health Insurance Cover, Day Off for your birthday, Enrolment into workplace Pension Scheme.

Job Type: Full-time

Pay: £25,646.40 per year

Benefits:

  • Company pension
  • Health & wellbeing programme

Work Location: In person