Department Administrator

Department

Music and Acting

Location

Royal Birmingham Conservatoire

Salary

£28,287 to £32,006 per annum

part time, fixed term

Post Type

Part Time

Release Date

27 November 2025

Closing Date

23.59 hours GMT on Sunday 21 December 2025

Interview Date

Thursday 15 January 2026

Reference

RBC25007

Royal Birmingham Conservatoire

Department Administrator

Royal Birmingham Conservatoire, part of Birmingham City University, seeks a Department Administrator to join a team which provides essential support across the 'Principal Study' areas which lie at the heart of our students' activity.

This fixed term, maternity cover, 0.5 contract is a grow-your-own graduate opportunity which will be ideal for someone interested in building a career in performing arts administration. As an RBC Department Administrator, you will provide high-quality administrative support to a range of specialist areas across both Music and Acting, working closely with both staff and students to help ensure the smooth running of this important aspect of RBC's provision.

This vacancy is only open to Birmingham City University graduates. To be eligible, you must have completed your course between 1 August 2024 and 31 July 2025, and you must no longer be studying.

As you are applying for a role as part of the Grow Your Own Graduate Programme, you will need to contact a member of the Careers+ team to receive support with the application process to ensure the best chance of success. You will also receive communications around future Grow Your Own opportunities and support sessions.

Alternatively, for more information or to book a consultation, please email: .

Your Responsibilities will include:

• Maintain efficient administrative systems to support team activities.
• Maintain electronic and hard copy records and filing systems and retrieve documents and information as needed.
• Co-ordinate and maintain records, including inputting data using a variety of different software such as spreadsheets and databases.
• Provide advice to colleagues on relevant University processes and regulations such as those for submitting timesheets, claiming expenses, raising purchase orders etc., and carry out administration associated with such processes.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails to a high standard.
• Schedule and co-ordinate meetings, appointments and attendance at events or training.
• Make arrangements and bookings for travel etc. ensuring that arrangements are cost effective, time efficient and in line with University Policy.
• Provide support for a range of formal and informal meetings including identifying agenda items and producing an agenda.
• Take notes or minutes of meetings; record, compile transcribe and distribute minutes, action points or other notes. Follow up responses to action points. Maintain and provide records of progress for future meetings or reports.
• Maintain and provide calendars of team events and activities, organise attendance and ensure procedures are in place for appropriate scheduling to assist good attendance on key dates.
• Provide administrative support in a variety of ways.
• Respond to questions, queries or requests for advice or support. Assist in obtaining responses to more complex or detailed queries.
• Respond to requests for information and data, carry out basic analysis and develop understanding of the sort of information that is accessible through local or University record systems.

The Department Administrator will have:

• Relevant vocational qualifications such as a NVQ Level 3 in Business Administration or able to demonstrate equivalent work experience and relevant skills.
• Experience in a similar office environment including some experience of working on own initiative and without direct supervision.
• A good standard of literacy and numeracy equivalent to GCSE English and Maths.
• IT skills including familiarity with Microsoft Office.
• Knowledge and some experience of clerical and administrative procedures and systems such as filing, record keeping and note taking.
• Good written and verbal communication skills.
• Able to demonstrate an organised approach to work.
• Able to prioritise own work effectively and work on own initiative.
• Demonstrable ability to prioritise different tasks efficiently.
• Ability and aptitude to learn new skills quickly.
• Good attention to detail and accuracy.

Closing Date: Sunday 21 December 2025

Provisional Date for Interviews: Thursday 15 January 2026

We intend the position to commence at the earliest possible opportunity following appointment.