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Senior Accounts Payable Executive

2 weeks ago

London Area, United Kingdom Landsec Full time £40,000 - £60,000 per year

We are Landsec

We identify and shape places that create opportunity, enhance quality of life, and bring joy to the people connected to them.

This is how we've created the UK's leading portfolio of urban places and one of the largest real estate companies in Europe.

Our £10 billion portfolio is built around premium workplaces, the country's pre-eminent retail platform, and a residential pipeline that will redefine urban life.

We've honed this ability over 80 years. Spotting the opportunities, building the partnerships, and continually adapting to shape the places that meet the needs of a changing world.

Places where life happens. Where businesses grow. And where cities are defined.

Location

The role is based in London, Victoria and offers hybrid working with majority of the week based in the office.

The role

  • The Senior Accounts Payable Executive will play a central role in ensuring the accurate and timely processing of supplier invoices and payments, whilst maintaining strong relationships with internal and external stakeholders. It also offers support to the Head of Accounts Payable in relation to reporting, audit preparation, and performance monitoring, helping to ensure efficient month-end procedures and maintaining reliable financial processes. Operating in a fast-paced environment, this role supports the smooth running of the Accounts Payable process.
  • Salary: Competitive

Principle Accountabilities

  • Handle day-to-day Accounts Payable (AP) queries, ensuring timely and accurate resolution
  • Perform three-way matching of supplier invoices to purchase order receipts using Microsoft Dynamics 365 Finance & Operations (D365 F&O) in an accurate and timely manner
  • Manage and resolve document issues via Landsec's internal invoice platform (ICE), including invoices, credit notes, and associated supporting documents on a regular basis to ensure prompt resolution
  • Upload and process non-Purchase Order (PO) invoices from external providers using a journal template
  • Process Direct Debit (DD) and Standing Order (SO) invoices, ensuring payments are posted and reconciled within the relevant period
  • Handle corporate credit card transactions, including reconciliation and allocation to appropriate nominals and cost centres
  • Reconcile top supplier statements, prioritising by volume and value to maintain strong supplier relationships and accurate ledgers
  • Prepare weekly supplier and ad hoc payments, ensuring all necessary documentation and approvals are in place, posting payment journals/ remittances with accuracy, and in alignment with internal controls, payment schedules, and forecasted cash flow
  • Responsible for PO housekeeping and support to wider Business, ensuring PO's are approved/ receipted as needed or closed down when no longer required
  • Handle CIS (Construction Industry Scheme) deductions to construction suppliers, where applicable, and work with the Tax team to submit monthly CIS returns
  • Support Head of AP with month end reporting and with interim/ end of year audit requests
  • Assist Head of AP with BEISS (Department for Business, Energy, Industrial Strategy) Payment reporting
  • Assist Head of AP with periodic performance metrics and dashboard review
  • Provide back-up and support to the Head of AP, contributing to team continuity and workload management
  • Support the wider AP team with additional tasks as required
  • Act as a super user for Microsoft Dynamics D365 F&O, providing guidance for the team, proactively logging & resolving system-related queries and drive continuous improvements to functionality and processes
  • Develop and maintain strong, effective working relationships with key internal and external stakeholders, including the Supplier Onboarding team

Essential Criteria

  • Proven experience working in an Accounts Payable role (2-3 years)
  • Competent in processing high volumes of invoices accurately against Purchase Orders and in accordance with internal processes
  • Proficient in data entry and transaction coding
  • Good understanding of handling multi-currency invoices and reconciling credit notes, including varied VAT treatments
  • Ability to review supplier reconciliations, ensuring account accuracy
  • Proactive and solution-oriented, able to investigate and resolve queries independently and with confidence
  • Highly organised with strong attention to detail and effective time management
  • Responsive and capable of managing competing priorities whilst maintaining accuracy in a fast-paced environment
  • Deliver accurate, high-quality work within required timeframes
  • Strong communication skills and customer focused mindset, committed to delivering a positive experience to both internal and external stakeholders
  • Ability to collaborate effectively across all levels of the organisation, including Finance and wider business functions
  • Proficient in Microsoft Office, with strong working knowledge of Outlook and Excel (including pivot tables and VLOOKUP)
  • Experience using Microsoft Dynamics D365 F&O (essential)
  • Knowledge of Construction Industry Scheme (desirable)
  • Knowledge of Prompt Payment and BEISS reporting (desirable)

Life and Benefits at Landsec

We have a great benefits package, there to support you with your work-life balance and in moments that matter. We offer fantastic Learning and Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work.

Below are some of our core benefits, make sure to visit our My Total Reward page for more information.

  • Performance based annual bonus plan
  • 25 days annual leave (plus bank holidays) rising to 27 days after 2 years and the option to purchase up to 10 additional days each year. Enjoy an additional three-day December festive break on top of your leave and a special 'My Day' to take off for whatever you choose.
  • Enhanced pension contributions – Landsec will contribute up to 10.5% subject to your contribution.
  • Private medical insurance, Health Cash Plan, Life assurance and income protection.
  • Enhanced maternity, adoption, shared parental leave policies (view our Family policies page for more details)
  • Two different share plans enabling you to share in the success you will help to build
  • Up to 4 working days to volunteer per year and 'Give As You Earn' programmes allowing you to donate to charities straight out of your pay and we top up by 20%

And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme, digital GP, cycle to work scheme, a mindfulness app and a health app supporting fertility and menopause.