Accounts Payable Executive

1 day ago

London, United Kingdom Trace Full time

Paying up to £35,000
- 5 Days in London Office
- Must Have 1-2+ Years Experience in AP

**Accounts Payable Executive - Global Luxury Hospitality Company - Paying £35,000 - 5 Days in London Offices**

We are working exclusively with a Global Luxury Hospitality Company who are seeking an Accounts Payable Executive to join their Finance Team.

You will be supporting the AP Supervisor providing best practice AP services to the entities of the business in their as well as acting as the key contact for the senior agency stakeholders.

Please note **you must** have previous experience within a similar role and 1 to 2 Years** + Accounts Payable experience,** and be prepared to work** 5 Days **in their Office.

**Key Responsibilities**:

- Verify invoices received in Concur, as to the amount, currency, legal entity, GL code, allocation, cost centre and ensuring relevant documentation is received.
- Ensuring invoices are sent to relevant budget holders for approval/allocation in Concur.
- Validating and registering new supplier accounts in the system.
- Updating the Accounts Payable control account, posting invoices, credit notes, payments and any journal adjustments when required.
- Reconciling supplier statements against supplier accounts across multiple entities and currencies.
- Preparing weekly payment runs and ensuring new vendor bank details are validated and populated in the accounting system accordingly.
- Allocating weekly payments to prevent duplicate payments.
- Preparing weekly payment files for upload in the e-Banking system for direct bank transfers to the vendors' bank accounts.
- Processing company travel invoices and maintaining the corresponding supplier account.
- Employs adequate internal control procedures.
- Assists in the management of internal and external audits when they occur.
- Assists in maintaining accurate and timely financial and operating information and ensures corporate deadlines are met.
- Pulling monthly aged creditor reports from the accounting system across multiple entities, analysing month on month movement and investigating aged balances to reduce the business’ liability.
- Finalising invoice and bank postings before AP close.
- Complying with month end deadlines and working with the financial reporting team to close the books each month.
- Preparing monthly journal entries for posting to General Ledger (i.e., accruals).

**Requirements**:

- 1+ year experience in another AP role
- Degree in Finance, Accounting or related field a must.
- Analytical, creative, strategic, with strong leadership and teambuilding skills
- Excellent communication skills, both written and verbal
- Able to handle a multitude of tasks in an intense, ever-changing environment
- 5 Days a week in the Office.
- At Trace, we are committed to fostering an inclusive and diverse workplace and believe that, in any business, it is imperative that all members of staff feel appreciated and respected in their roles._

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