Events Assistant

2 weeks ago

London, Greater London, United Kingdom Simpson Thacher & Bartlett LLP Full time £45,000 - £65,000 per year

The firm

Simpson Thacher & Bartlett LLP is one of the world's leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary
The role of the Events Assistant will be to support the Events Team to help plan and deliver the London office events programme to achieve internal, marketing and business development objectives.

Simpson Thacher is a highly collegial working environment that strives for excellence in all they do. This quality driven approach should be echoed in all events.

Responsibilities/Duties

  • Supporting the Events Team with administrative aspects of planning, managing and running the firms' events programme
  • Supporting with event logistics throughout the lifecycle of an event for example: researching venues/experiences, conducting site visits, sourcing entertainment, working with the graphics team to design and send invitations through our e-marketing program, chasing and collating responses, creating pre-event material such as name badges/place cards/table plans and confirming final details with relevant parties
  • Running small internal office events overseen by the Events Coordinator
  • Being present onsite at events to ensure high quality and smooth running. This includes events that occur outside 9:30am - 5:30pm
  • Ensuring that all process documents and event templates are kept up to date
  • Maintain inventory of promotional items and other marketing related items
  • Update and maintain the events calendar
  • Monitoring the London Events inbox and action where necessary
  • Uploading event guest lists into One Place (CRM system)
  • Raising invoices and processing expenses
  • Staying abreast of competitor activity, new event industry developments and maintaining external supplier relationships
  • Support BD projects and other Firm initiatives as needed
  • Any other administrative tasks supporting the events team.

Required Skills

  • 1+ years' experience working within a professional environment
  • Meticulous attention to detail
  • Must be able to work independently and collaboratively in a highly competitive and demanding environment
  • Strong written and verbal communication skills and excellent research and analytical skills
  • Outstanding administrative skills
  • Ability to multi-task
  • Exceptional standard of delivery and service
  • Able to work under pressure and to meet tight time frames
  • Actively seeks to learn from others
  • Able to be innovative and think creatively

Equal Opportunities

Simpson Thacher is committed to being a Firm where everyone can reach their full potential, irrespective of background, identity or circumstance. We recognise that in order to be successful we need to attract, retain and develop diverse talent at all levels. This means recruiting from the widest possible pool of talent and fostering a collegial environment which maximises collaboration and empowers everyone at Simpson Thacher to bring their whole selves to work. If there is anything we can do to accommodate you to participate fully in the recruitment or interview process, please let us know by emailing

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