Junior Office Manager

Graphcore is one of the world's leading innovators in Artificial Intelligence compute. We are developing hardware, software and systems infrastructure that will unlock the next generation of AI breakthroughs and power the widespread adoption of AI solutions across every industry. As part of the SoftBank Group, Graphcore is a member of an elite family of companies responsible for some of the world's most transformative technologies. Together, we share a bold vision: to enable Artificial Super Intelligence and ensure its benefits are accessible to everyone. Graphcore's teams are drawn from diverse backgrounds and bring a broad range of skills and perspectives; a melting pot of AI research specialists, silicon designers, software engineers and systems architects, we enjoy a culture of continuous learning and constant innovation.    

The role

As a Junior Office Manager, you'll play a key role in ensuring Graphcore Cambridge office runs smoothly, supporting both our engineering and business teams in a dynamic, collaborative environment. You'll take ownership of daily operations, working alongside the Facilities Manager and cross-functional teams to maintain a safe, efficient, and engaging workplace. 

Responsibilities

• Vendor coordination, space planning, emergency readiness, and the administration of security access systems, including mobile ID setup and auditing. You'll handle health and safety compliance in line with our Integrated Management System (IMS), including oversight of the Cardinus H&S Training Platform and training records for DSE assessments, First Aid responders, and Fire Marshals
• Responsible for visitor and meeting room platforms (e.g. Envoy, Robin), support document control through Cognidox and SharePoint and handle the Cambridge office's Facilities intranet page to ensure information is accurate and up to date
• Coordinate wellbeing initiatives that foster a positive office culture, contributing to the Wellbeing and H&S Committees 
• Manage office supplies, equipment, and service contracts
• Support HR with onboarding new starters and workspace setup
• Assist with finance administration and reporting
• Occasionally organise company events, and seasonal activities (e.g. Christmas parties)

What you'll bring  

You'll have experience in office or facilities coordination, ideally within a technology or fast-paced business environment. You'll be highly organised, reliable, and committed to delivering excellent service. This role suits someone with a warm, approachable nature and a strong focus on customer service, confident in leading tasks independently.

Essential skiils

• Strong communication skills, with the ability to engage confidently across teams
• A collaborative and professional attitude, with a focus on employee wellbeing and workplace efficiency
• Willingness to learn and grow 
• Ability to manage multiple tasks and prioritise effectively
• Proficiency in Microsoft Office tools (Outlook, Excel, Word)

Desireable skills

• Interest in or progress toward IOSH or NEBOSH qualification

Benefits

In addition to a competitive salary, Graphcore offers flexible working, a generous annual leave policy, private medical insurance and health cash plan, a dental plan, pension (matched up to 5%), life assurance and income protection. We have a generous parental leave policy and an employee assistance programme (which includes health, mental wellbeing, and bereavement support). We offer a range of healthy food and snacks at our central Bristol office and have our own barista bar.

We welcome people of different backgrounds and experiences and are committed to building an inclusive work environment that makes Graphcore a great home for everyone. We offer an equal opportunity process and understand that there are visible and invisible differences in all of us. We can provide a flexible approach to interview and encourage you to chat to us if you require any reasonable adjustments.

Applicants for this position must hold the right to work in the UK. Unfortunately at this time, we are unable to provide visa sponsorship or support for visa applications