Finance Assistant

Golf has been played over the links at Gullane for more than 350 years. We offer a varied range of golfing experiences for Members and visitors alike, combining a major role in the history of golf in Scotland, great golfing conditions, and a truly spectacular environment.

The Club is home to over 1700 Members, who enjoy the benefits of playing on three fantastic courses, including our championship No1 course which was a previous host venue for the ASI Scottish Open and Ladies Scottish Open.

JOB ROLE

The successful candidate will work within our Finance & HR team to provide additional support for the provision of day-to-day finance operations of the club, ensuring timely and accurate processing of financial transactions, payroll, and reporting. This role will work closely with an existing Finance Assistant to maintain efficient financial controls and contribute to the smooth running of the Club's financial and payroll systems.

This is a fantastic opportunity for a dynamic, hard-working and enthusiastic individual who has experience in a similar role and would like to take on a new challenge to develop their career within an award-winning golf club.

The position offers competitive remuneration, and excellent staff benefits including lunches, staff uniform, bonus scheme, active staff social committee, and the chance to play on Gullane's three fantastic golf courses. The position is part-time, working 22.5 hours over 3 days per week. This must include working a Friday.

ROLE AND RESPONSIBILITIES

• Assist with monthly payroll preparation and processing for up to 100 employees using Sage 50 Payroll.
• Handle basic HR and payroll queries relating to timesheets, pay and deductions.
• Process purchase invoices and ensure accurate coding and timely input into Sage 50 Accounts.
• Reconcile supplier statements and assist with resolving discrepancies.
• Prepare reports and data for stocktakes and auditors.
• Collect, count, verify and bank daily takings from various Club departments (e.g. bar, starters).
• Maintain and reconcile petty cash and till floats.
• Maintain accurate and up-to-date financial records in accordance with Club policies.
• Support membership administration duties when required (e.g. processing renewals or changes).
• Liaise with Department Heads to ensure timely submission of relevant documentation.
• Provide ad hoc financial reports as required by management or committees.
• Any other duties as directed by the Head of Finance & HR.

KNOWLEDGE AND EXPERIENCE REQUIRED

Essential Skills & Experience:

• Proficient in using Sage 50 Accounts
• Strong numerical accuracy and attention to detail
• Experience in processing and reconciling financial transactions
• Ability to handle sensitive data with confidentiality and professionalism
• Organised, reliable and able to manage workload independently

Desirable Skills & Experience:

• Understanding of payroll process and willingness to undertake formal training.
• Previous experience working in a golf club or member-based organisation.
• Experience handling cash and daily banking.
• Understanding of membership administration processes.
• Familiarity with club operations or hospitality environments

Applications should include an up-to-date CV and covering letter

All applications should state FINANCE ASSISTANT as the subject line.

Closing date for applications is Friday 28th November 2025 at 5pm.

(THANK YOU FOR YOUR INTEREST - ONLY CANDIDATES WHO ARE SELECTED FOR INTERVIEW WILL BE CONTACTED)

Job Types: Part-time, Permanent

Pay: £18,369.00 per year

Expected hours: 22.5 per week

Benefits:

• Company pension
• Cycle to work scheme
• Discounted or free food
• Free parking
• Health & wellbeing programme
• Life insurance
• Sick pay

Application question(s):

• Do you have proficient experience in using Sage 50 Accounts?

Work Location: In person