Current jobs related to Office Manager - Summertown OX PE - Riach Architects

  • SuperClubs Manager

    1 week ago

    Summertown OX, United Kingdom Super Camps Full time £17,000 - £35,000 per year

    Type: Part-TimeTerm Time Hours: 17.5 hours per week, Mon-Friday Afternoons (2:30pm-6pm)Consisting of 37 weeks term time hoursOptional overtime of 11 weeks of school holiday camp management (Monday to Friday 8am till 6pm) paid at a daily camp rate.Role Purpose: This is an exciting role for a candidate looking to gain a year-round role working in an...

  • Finance and Office Administrator

    2 weeks ago

    Summertown, United Kingdom BLUE Communications Full time

    Finance and Office Administrator role **Salary**: £23k to £25,000 pro rata per annum **Hours**: 20-25 per week, Monday - Friday **Days in office**: 3 x days per week (Mon-Thurs with some flexibility) Overall aims - Gain broader experience of the finance function within a company and better understand how a company runs, with a focus on cost control. -...

  • Management Accountant

    1 day ago

    Summertown OX QS, United Kingdom Yugo Full time

    Job Title: Management Accountant Location : Location: UK-Oxfordshire- Overview:Management Accountant (Italian Speaker)Location: Oxford Hybrid – 3 days minimum in officeWorking Period: Full-Time / PermanentReports to: Assistant Team LeaderSalary: £37,000OverviewYugo is the trusted name for student housing, globally. Every day we connect young people to...

  • Facilities Manager

    2 weeks ago

    Summertown OX NL, United Kingdom Bossoms Boatyard Full time £17,120 per year

    Job OverviewWe need a handy, energetic, organised, reliable and friendly person to undertake a wide range of jobs on a part-time basis to help keep our small boatyard and marina well-managed, safe, clean and in good repair. Experience of and basic understanding of workshop systems, machinery, services, health & safety and boats would all be...

  • Retail Security Officer

    1 day ago

    Oxford OX PE, United Kingdom JUST PROTECT IT LIMITED Full time

    Job OverviewWe are seeking a dedicated and vigilant Security Officer to join our team. The ideal candidate will be responsible for maintaining a safe and secure environment for our clients, employees, and visitors. This role requires a proactive approach to security, ensuring that all safety protocols are followed and that any potential threats are addressed...

  • Office Manager/Bookkeeper

    1 week ago

    Holbeach PE PE, United Kingdom Fairman Knight and Sons UK Limited Full time £24,420 - £30,000 per year

    Job OverviewWe are seeking a highly organised and proactive Office Manager to oversee daily administrative operations within our organisation. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a comprehensive understanding of office procedures. This role offers an opportunity to contribute to the smooth running...

  • Marketing Executive

    2 weeks ago

    Summertown OX QQ, United Kingdom Hired-online Solutions Full time £50,000 - £60,000 per year

    Marketing Executive - OxfordshireExcellent benefits and the chance to join an organisation that genuinely values their staffHours:Hybrid working, one day a week in the office.The role of Marketing Executive:Create and deliver engaging, multi-channel marketing campaigns that inspire and drive results.Manage communications for key programmes and strategic...

  • Office Manager

    1 week ago

    Peterborough PE BQ, United Kingdom Concrete Renovations Ltd Full time £28,000 - £35,000 per year

    OverviewWe are seeking a highly organised and efficient Office Manager to oversee the daily operations of our office. The ideal candidate will be adept in clerical and administrative tasks. This role is crucial for ensuring a smooth workflow, managing office resources, and supporting the team in achieving their objectives. The Office Manager will be...

  • Office Manager

    2 weeks ago

    Abingdon OX QL, United Kingdom Lighthouse Worldwide Solutions Full time £35,000 - £40,000 per year

    The Office Manager plays a vital role in supporting our company initiatives, serving as a local liaison for culture, compliance, safety, facilities, and employee events. This role ensures that company-wide policies are effectively implemented at the site level and supports a positive and consistent employee experience. This position also provides...

  • Office Manager

    1 week ago

    Marsh Gibbon OX GB Metro Rod Drain Care & Repair Full time £40,000 - £45,000 per year

    Office ManagerMetro Rod OxfordBicesterSalary £40,000 - £45,000 DOE + benefitsMetro Rod work with the likes of Equans, Amey, Aldi, Mitie, Greggs, McDonalds, Wetherspoons and many more in the FM, Social Housing, Property Management, Retail, Industrial and Leisure sectors. Despite having been around for over 40 years, we are a fast-growing and dynamic...

Office Manager

2 weeks ago

Summertown OX PE, United Kingdom Riach Architects Full time £28,000 - £40,000 per year

Overview

We are recruiting a new Officer Manager in a wide-ranging and pivotal role supporting our friendly team of architects in our Oxford office.

Riach Architects is widely recognised as one of the leading practices in the Oxford area; if you possess suitable office management skills and experience, we would love to hear from you. The role is office based but there is opportunity for flexible working.

General Role

This role requires the effective management of daily office functions and administrative responsibilities, including:

· Front of house role, including being the first point of contact for general phone calls and e-mails - directing communication to members of staff as appropriate.

· Managing office utilities and price negotiations with vendors, service providers.

· Managing office databases and archive – including entering issued fee letters, and creating and updating job folders.

· Managing day to day office maintenance & repairs including cleaning, fire detection and security services.

· Organising office annual events, including networking events.

· Organising CPDs for the office.

· Managing website administration and making sure that the information is up to date.

· Managing practice insurances.

· Monitoring professional subscriptions and registrations for the practice and individual staff.

· Ensuring the office is well presented and stocked with stationery, office supplies, refreshments, and other requirements for day to day running.

· Managing company vehicles, including servicing, and admin.

· Liaising with building tenants and helping to administer tenancy contracts.

· Maintaining GDPR compliance.

· Helping foster a positive team culture and inclusive working environment.

· General ad-hoc office duties.

Office Financial Management

The role involves close interaction with our bookkeeper, which includes:

· Issuing prepared invoices to the clients.

· Liaison with the architects managing debtors list and carrying out debt chasing.

· Running practice management software including adding jobs, clients and fee stages.

· Management of staff timesheets, review of submitted hours and processing payroll.

· Manging incoming invoices from the suppliers and staff expense claims.

Human Resources

· Liaison with our HR support provider and maintain HR & H&S documents.

· Draft and manage employee contracts.

· Management of staff induction, annual leave & sickness leave processes.

· Staff records management.

· Monitor holidays, study days, and manage payroll changes.

· Advertise job vacancies, screen CVs, and coordinate interviews.

Skills and experience

The successful candidate will possess the following attributes:

· Proven experience in a relevant role.

· Experience of financial processes relevant to those listed above.

· Be smartly presented and able to handle a public facing role, both face to face and over the telephone.

· The ability to prioritise and manage several tasks simultaneously.

· Good written and verbal communication skills.

· Strong organizational and planning skills.

· Proficiency in MS Office (Excel and Outlook, in particular).

We are offering a wide range of potential salaries allowing for career progression and for candidates with varying experience. The right candidate will have relevant experience and be keen to develop and expand their role with us as our practice grows.

If you feel you would be a good fit, please send in your CV and we look forward to reviewing it further with you.

Job Types: Full-time, Permanent

Pay: £28,000.00-£40,000.00 per year

Benefits:

  • Company pension
  • Flexitime
  • Sick pay

Work Location: In person