Finance and Office Administrator

Finance and Office Administrator role

**Salary**: £23k to £25,000 pro rata per annum

**Hours**: 20-25 per week, Monday - Friday

**Days in office**: 3 x days per week (Mon-Thurs with some flexibility)

Overall aims
- Gain broader experience of the finance function within a company and better understand how a company runs, with a focus on cost control.
- Continuously embody BLUE’s values:

- Accountable
- Dynamic
- Intuitive
- Insightful
- Kindred
- You will do this in your role through actions including:

- Taking a full time mentality
- Constantly working with close attention to detail
- Picking up the pace / work rate
- Demonstrating clear commitment to dealing with sensitive information (i.e. payroll).

Tasks

Finance

The Finance Manager will provide training on the following specific finance tasks (on top of the existing tasks already outlined in your job description):

- Assisting with the process of supplier payment run
- Bank reconciliation
- Month end journals
- Assist with the production of the monthly management accounts
- Accruals and prepayments
- Payroll administration (finance related)
- Payroll journals
- Payroll reconciliation

IT, hardware and mobile phones
- Assist our 3rd party IT Support provider in managing the asset registry of computer equipment that BLUE have currently and cost-effective offloading of any out of date / surplus hardware as and when needed.
- Work with IT Provider to manage ongoing replenishment of older stock
- Be the central point for all returned hardware from leavers, ensuring kit is stripped of existing accounts / profiles / data and refurbished ready for the next new starter

Travel
- Be the central point of contact for all travel other than UK train tickets (unless reclaimable to client)
- Create a travel policy and any necessary templates to ensure timely requests are made, most cost-effective routes are identified and, wherever possible, costs are charged back to clients.

Oxford office
- Take full responsibility for cost control of all consumables e.g. stationary, kitchen etc
- Support client and other meetings held in the office
- Ensure all working practices are safe and compliant with Health & Safety legislation
- Take on fire marshal responsibilities
- Lead and co-ordinate health and safety training

Company events
- Support the People team or Marketing Manager in organisation and procurement needs for internal or external company events.

**Job Type**: Part-time
Part-time hours: 20-25 per week

**Salary**: £23,000.00-£25,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Summertown: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Summertown