Medical Staffing Administrator

Job Overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity for internal applicants.

Please see below for detailed job description of the role.

Main duties of the job

We have an exciting opportunity for a part-time motivated Medical Staffing Administrator to join the the Surgical Care Group management team, supporting the rota co-ordination of all surgical medical staff, to ensure a safe working environment and support staff well-being and training.

The Main Responsibilities For This Role Are Below

• Ensure all relevant Medical eRosters are maintained correctly and submitted in a timely manner for payroll for additional payments.
• Ensure the correct allocation of Consultants/Doctors annual leave and update calendar and rotas accordingly.
• Support Care Croup medical recruitment.
• Provide support for Care Group medical staffing projects.

UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want. Development of our staff is central to the delivery of high quality, safe and effective care. We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitate your career progression.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed Job Description And Main Responsibilities
Are you highly organised with a keen eye for detail? Join our team and play a vital role in ensuring smooth clinical operations and supporting our doctors' training and wellbeing.

Responsibilities

• Writing assigned medical rotas, ensuring on-call and clinical commitments are sufficiently covered on a day-to-day basis.
• In liaison with the relevant individuals, populate and maintain the Healthroster system for agreed Health rosters, in line with trust policies and procedures.
• Act as a contact for doctors and local co-ordinators within the Care Group for all holiday and maternity leave, resignations, sickness reporting and rota issues.
• Facilitate Junior Doctors training opportunities by co-coordination of their clinical commitments and ensure appropriate rest provisions and leave.

Experience/skills

• Knowledge across a range of administrative work procedures including non-routine elements.
• Detailed knowledge of admin procedures and working processes.
• Significant experience as a secretary or administrative assistant in a customer-focused environment.
• Experience of complex staff rosters.

Person specification

Qualifications, Knowledge & Experience
Essential criteria

• Level 4 Diploma or equivalent experience
• Knowledge across a range of administrative work procedures including non-routine elements
• Detailed knowledge of admin procedures and working processes
• Significant experience as a secretary or administrative assistant in a customer-focused environment
• Experience of complex staff rosters
• A good understanding of the importance of confidentiality and data protection

Desirable criteria

• Previous experience of working within the NHS
• Proficient in the use of all hospital computerised IT systems relevant to the role (Healthroster, ESR, TRAC, eRota)
• Experience of recruitment

Trust Values

Essential criteria

• Patients First
• Always Improving
• Working Together