ERoster Administrator

Job Overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity for internal candidates.

Please see below for detailed job description of the role.

Main duties of the job

An exciting opportunity has arisen to join UHS Maternity Services E-Rostering Team. As an E-Rostering Administrator you will be required to create and update electronic rosters for all teams within the Maternity Service. This role promises to provide a broad overview of the principles and practices associated with good E-Rostering and safe staffing.

The Maternity E-Roster Team comprises a small team of staff members who are skilled in both the creation and maintenance of rosters for all employees working within UHS Maternity Services. As a fluid and transient maternity system, with clinical situations that remain unpredictable, the members of the E-Roster Team must be responsive and adaptable to staffing requirements that are ever changing. As such, the role demands E-Roster Team members to be both adaptable and flexible to service needs, however the benefits of such will guarantee a real sense of team working and achieving positive outcomes.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

What You'll Do
Detailed job description and main responsibilities

• Creation of rosters for specific staff groups under the supervision of the E-Rostering Lead.
• Ensuring staff are rostered shifts in a fair and equitable way, observing individual flexible working arrangements.
• Adaptation of rosters that accurately reflect any alterations to daily staffing requirements.
• Ensure that rosters are completed in a timely way to allow the release of rosters within a given timeframe.

The successful candidate will be required to have the following experience/skills:

• Excellent communication skills, particularly in respect of conflict resolution.
• Flexibility and adaptability within an ever-changing situation.
• Administration experience.
• Proficient in the use of Microsoft 365.
• Personal resilience and professional integrity.

Whilst the successful applicant must have the relevant skills and experience to perform this role, they will also be able to demonstrate enthusiasm, dedication and a commitment to team working, so as to support the vision of exemplary midwifery care for women, birthing people and their families according to UHS Trust Values.

Person specification

Qualifications / Training Required
Essential criteria

• Knowledge of Information Systems
• Knowledge of Health roster system
• Knowledge of administrative procedures and project support
• Proficient in the use of computer software systems
• GCSE English at Grade C or above
• NVQ Level 2 in Business Administration or equivalent

Previous or Relevant Experience Necessary

Essential criteria

• Experience of Excel
• Experience of training individuals
• Experience of working within the NHS
• Experience of designing and extracting management information reports from a database
• Experience of working with E-Rostering administration systems
• Experience of producing rotas
• Advanced keyboard skills, use of a range of software
• The post holder will need to demonstrate practical knowledge and experience in the following areas:
• Data protection
• IT security
• Microsoft Office software (Word, Excel, Outlook)
• An understanding of the uses of IT and its role in a large organisation

Desirable criteria

• Experience of rota designing

Trust Values

Essential criteria

• Patients First
• Always Improving
• Working Together