IFGD Project and Policy Support Officer

Your mission
The IFGD Project and Policy Officer is responsible for supporting the coordination and execution of projects and revision of policies within the mandate of IFGD, ensuring the continuous improvements of Institutional Fundraising and Grant Management processes within WCAF and across the Alliance.

The role includes three complimentary functions:

• Continued support to IFGD Systems & Processes,
• Project & policy coordination and execution,
• Institutional funding account management support.

The role is expected to adapt and evolve in line with the AP2026 planning process and wider organizational planning process.

This role involves approximately 40% focusing on project and policy support, 20% coordination and 60% on account manager supporting departments as indicated by the Head of IFGD.

Your profile

• Support to the IFGD Systems & Processes Team
• Contribute to grants data processes (e.g., grants and partner funding agreement activations), ensuring compliance with internal controls and donor guidelines.
• Collaborate directly with programme colleagues (CO, Global, etc.) to support their effective use of Rafiki, ensuring data is entered accurately and in a timely manner.
• Coordinate the Bid Committee, monitor the dedicated inbox, and serve as the point of contact by presenting items for discussion to the Bid Committee members.
• Support team leads in identifying and analysing trends, challenges, and developments within IFGD and related areas, and in translating insights into actionable improvements for work processes, tools, systems, and policies.
• Support with active input in the continuing process of institutional fundraising and grant management quality improvement for the purpose of the service within the project area, including processes and system optimization.
• Support with Institutional Fundraising and Grant Management project & policy execution and coordination (30%)
• Working directly with the Head of IFGD and/or S&P Team leads, reviews policies, guidelines and procedures related to IFGD area of work in donor relations & institutional fundraising and quality assurance that have been already developed to identify problems/deviations and put forward suggested improvements and prepare project briefs for such revisions.
• Share information and organize training and/or roll out sessions to support the roll out of new or reviewed policies and procedures related to IFGD area of work in donor relations & institutional fundraising and quality assurance.
• Works with Head of IFGD and wider WCAF and Alliance collaboration mechanisms to support timely and accurate coordination of policy and project information, and timely management of information related to the relevant coordination mechanisms (IF ACG, policy committee etc.).
• Donor and Partnership Management: INGO institutional account management support
• Work in coordination with the Head of IFGD and/or Sub-team leads to support the IF management of key relationships with INGO and other partners (e.g. for R&D), including supporting teams with identifying grant opportunities.
• Work in coordination with Account Managers and Department leads and monitor trends, partner & donor priorities, and translate these into actionable plans in support of ongoing fundraising efforts.
• Support designated project and/or Rafiki leads with registration, updates, and agreements for opportunities with INGOs and R&D partners.
• Ensure INGO partner relationships and opportunities data is provided to the Alliance (both by FMs and WCAF departments) through use of existing systems & processes, ensuring a coordinated approach.
• Support senior team leads collaboration with the finance team to ensure accurate financial tracking and compliance for grant activities across the INGO, and any other portfolios as required.

Experience, Knowledge & Skills

• University degree
• Experience in the humanitarian context, preferably with institutional funding and grant management cycle
• Strong analytical skills to identify and solve problems
• Capacity building capabilities in order to roll out policies, procedures and guidelines, conveying complex concepts in a simple and understandable manner
• Ability to adapt to changing priorities, market conditions, and organizational needs, while maintaining focus on achieving institutional foundations goals
• Proficiency in computer skills, especially in MS Office (Excel, Outlook, Word, PowerPoint, Teams etc.)
• Strong abilities in promoting an organizational culture that prioritizes respect, fairness, and ethical treatment of all stakeholders, contributing to a safe and inclusive work environment
• A critical and logical thinker helping to identify underlying principles, reasons, or facts
• Ability to effectively communicate in English and preferably in any other WCA languages

What We Offer

• Location : We work with global teams with team members being based in different locations. War Child is currently operates in: Afghanistan, the Central African Republic, Colombia, DR Congo, Germany, Jordan, Lebanon, the occupied Palestinian territory, South Sudan, Sweden, Syria, Uganda, Ukraine (soon to be registered), and Yemen. We also have offices in the Netherlands and the United Kingdom. Preference is given to applicants who reside and have valid working permits. War Child does not offer relocation nor visa sponsorship.
• Type of Contract : Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C's will apply.
• Professional Development: Opportunities for capacity building and growth, both within the role and through War Child's broader network.
• Meaningful Impact: The chance to make a tangible difference in the lives of children and families affected by conflict, contributing to long-term, sustainable change.
• Equal Opportunities: War Child is an inclusive employer committed to diversity and inclusion, respecting all individuals regardless of age, gender, religion, ethnicity, nationality, or physical ability.
• Workplace Culture: War Child is dedicated to fostering a diverse, inclusive, and respectful workplace that prioritizes safety and fairness for all individuals. We strictly prohibit any form of discrimination, harassment, retaliation, or bullying within our organization

Why You Should Apply

• Make a Real Impact: Your work will directly contribute to providing quality education to children who need it most, creating lasting change in their lives.
• Career Growth: Join a dynamic organization that values your professional development and offers opportunities for learning, growth, and innovation.
• Global Reach: Play a key role in scaling a ground-breaking programme that operates in multiple conflict-affected regions around the world.
• Collaborative and Mission-Driven: Work alongside passionate colleagues and partners united in a mission to protect children and help them thrive despite adversity.

How To Apply
Qualified candidates are encouraged to submit their applications (CV& motivation letter in English) by
November
10
, 2025
.
.
We are reviewing submissions on a rolling basis, so early applications are strongly recommended. ________________________________________________________________________________

By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.
War Child is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.
The safety of children and youth is a paramount and essential to War Child's work. War Child has a zero tolerance policy towards any form of abuse. To prevent placing children and youth at any risk this subject is addressed in our recruitment and selection procedures. Moreover, the accepted candidates will be required to state their commitment/ intent to be aware, consider and adhere to the minimum standards applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.
Disclaimer

• Only applications received via our website are processed.
• If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
• It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

About Us
The War Child Alliance
is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children's wellbeing, education, and self-determination. We work with global teams with team members being based in different locations. War Child is currently operates in: Afghanistan, the Central African Republic, Colombia, DR Congo, Germany, Jordan, Lebanon, the occupied Palestinian territory, South Sudan, Sweden, Syria, Uganda, Ukraine (soon to be registered), and Yemen. We also have offices in the Netherlands and the United Kingdom.

Learn more about War Child and our programmes

Safeguarding and Integrity*
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have
zero tolerance**
for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. All (prospective) employees will be expected to be compliant with and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Integrity & Safeguarding - Home

Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
We value diversity and inclusion and are committed to ensuring that all our people and job applicants are treated fairly, irrespective of where, what or whom they were born, or of other characteristics. We want to offer a safe and inclusive workplace where all our people, especially those who are currently marginalised or underrepresented, can be themselves at work. You can read our
Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
policy on our website, and if you have any questions about our commitment to
Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
do get in touch: *