Examination/Admin Officer

Examination/Admin Officer

Employer: Farnham Heath End School

Location: Farnham, Surrey

Salary: WA7 25 – 31 depending on experience

Contract type: 36 hours a week, Monday to Friday, term time only + 1 week.

Job starts: ASAP

School type: Secondary 11-16, mixed gender

Farnham Heath End Administration team requires a highly motivated, organised and accurate Examination Officer, with excellent admin, IT and interpersonal skills, to start as soon as possible.

A willingness to work flexibly is essential as the team operates in all areas of the school. This is an office-based role working five days a week, your duties will be varied and may include assisting in a number of different areas when required across the school.

· Ability to communicate effectively, both written and verbally.

· Ability to pay close attention to detail to ensure accuracy. Resourcefulness, enthusiasm, patience, resilience and sense of humour.

· Ability to work independently and with initiative.

The school has an excellent record of academic and pastoral achievement and we pride ourselves in creating a caring and respectful ethos where every child is important.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Offer of a position is subject to receiving satisfactory references and an Enhanced DBS Clearance.

Key Responsibilities

· Administer all external and internal examinations in accordance with JCQ and awarding body regulations.

· Liaise with exam boards and maintain up-to-date knowledge of procedures and requirements

· Process exam entries accurately and on time, monitoring fees and amendment dates and charges.

· Prepare and publish timetables, seating plans and candidate information.

· Ensure appropriate rooms, resources and invigilation are in place.

· Maintain secure and accurate examination records.

· Collaborate with SLT to ensure data accuracy and smooth operational planning.

· Develop excellent working relationships with colleagues internally, centrally and externally.

· Be an effective and flexible member of the team.

· Provide administrative support to staff as needed.

· Keep records in accordance with the school's record retention schedule and data protection law, ensuring information security and confidentiality at all times.

· Write and send email responses that are professional and uphold the school's vision and values.

· Work with due regard to confidentiality and the principles of Data Protection, encouraging others to do the same.

· Ensure all duties and responsibilities are undertaken in line with the school's health and safety policy.

· Due to the nature of the work and the routine of the schools, the workload may not be evenly spread throughout the year.

· Ensure any documentation produced is to a high standard and is in line with the in-house style.

· Participate in training and other learning activities as required.

· Ensuring that the team is aware of important information.

· The above duties are not exhaustive and the post-holder may be required to undertake tasks, roles and responsibilities as may be reasonably assigned to them by the Principal and Human Resources.

Person Specification

Education & Qualifications

· GCSE in English and mathematics (or equivalent)

· First aid training (or willingness to complete it)

Relevant Knowledge & Experience

· Carrying out administrative tasks

· Dealing with face-to-face and telephone interactions

· Working with children or young people

· Working and collaborating within a team

· Experience of working in a school setting

Skills and Abilities

· Good oral and written communications skills

· Ability to respond quickly and effectively to issues that arise

· Ability to plan, organise and prioritise to meet deadlines

· Ability to use own initiative and act accordingly

· Excellent attention to detail

· Ability to use IT packages including word processing, spreadsheets and presentation software

· Ability to use relevant office equipment effectively

· Ability to build effective working relationships with colleagues

· Understanding of data protection, confidentiality and safeguarding

Personal Qualities

· Commitment to promoting the ethos and values of the school and getting the best outcomes for all pupils

· Commitment to acting with integrity, honesty, loyalty and fairness to safeguard the assets, financial probity and reputation of the school

· Ability to work under pressure and prioritise effectively

· Commitment to maintaining confidentiality at all times

· Deals with difficult situations effectively

We will offer a range of CPD opportunities to support the successful applicant and we would welcome applications from ambitious individuals who share our vision and wish to contribute to transforming community education in Farnham. Our staff are committed to sharing good practice and collaborative working, with opportunities for creativity within the curriculum encouraged. Farnham Heath End School has excellent facilities and is rapidly improving so that it becomes an outstanding provider of high-quality local education.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Offer of a position is subject to receiving satisfactory references and an Enhanced DBS Clearance.

Completed application forms should be returned to Sarah Armstrong by 28 December 2025. However, we may interview sooner if we have a strong field.

Job Type: Part-time

Pay: From £35,372.00 per year

Expected hours: 36 per week

Benefits:

• Company pension
• Cycle to work scheme
• Health & wellbeing programme
• On-site parking

Work Location: In person

Expected start date: 02/02/2026