Executive Assistant to the Director of Operations

Details
Reference number

440023

Salary

£40,000

GBP

Job grade

Other

Contract type

Permanent

Business area

The Royal Household

Type of role

Administration / Corporate Support

Working pattern

Full-time

Number of jobs available

1

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Location

London

About the job
Job summary

It's providing support at the very heart of a world-renowned institution.

And it's joining a team whose work delivers impact with purpose. This is what makes working at the Royal Household truly exceptional.

The Private Secretary's Office sits at the heart of the Royal Household, advising His Majesty The King on constitutional, governmental, and political matters across the UK, Realms, and Commonwealth. It is here that Their Majesties' official programmes are devised, coordinated, and delivered with precision.

Supporting this work, the Operations Directorate provides the framework that enables the team to excel. From planning and coordination to the management of public correspondence, anniversary messages, and records - every detail is handled with care and excellence.

In this role, you will provide effective and proactive Executive Assistant support to the Director of Operations and Comptroller, alongside high‑level administrative assistance to the wider team. Your contribution will ensure seamless daily operations, effective planning, and smooth stakeholder coordination.

This is a rare opportunity to advance your career in a role defined by pace, impact, and meaningful contribution.

Job description

Key Responsibilities:

• Provide executive support including complex diary management, coordinating high-level meetings, arranging travel and handling expenses.
• Act as a trusted liaison and representative of the Director, managing communications, inboxes and enquiries with discretion and efficiency.
• Draft, proof-read, and prepare documents, briefings, reports, and correspondence for both internal and external stakeholders.
• Lead projects and workstreams as directed, contributing to the directorate's effectiveness.
• Support the smooth flow of information across the Operations team, and where applicable wider Household, ensuring timely distribution of agendas, minutes, and reports, and tracking actions from strategic meetings and boards.
• Maintain and improve office systems, processes, and file management, proactively identifying opportunities to enhance efficiency and workflow.
• Provide administrative support to the Operations team, including visitor clearances, meetings and team-wide activities.
• Work closely with the Operations Manager to maintain the PSO Forward Look and Operations calendar, supporting forecasting and planning.

No two days will be alike. This fast-moving remit offers rewarding challenges, demanding initiative, adaptability, and collaboration - ensuring your contribution makes a tangible impact.

Person specification

About you:

• With relevant Executive Assistant experience, you are accustomed to supporting senior leaders in complex environments where confidentiality and discretion are paramount.
• Experienced in complex diary and inbox management, you take a proactive approach, anticipating needs and using sound judgement to resolve issues.
• Exceptionally organised, you can manage a varied workload and prioritise tasks to meet deadlines, all whilst maintaining accuracy under pressure.
• With first-class attention to detail and confident drafting skills, you can produce a range of high-quality documents, from agendas and reports to correspondence, briefing notes and presentations.
• With excellent communication skills, you can liaise confidently and diplomatically with a diverse range of stakeholders, both internal and external.
• Collaborative by nature, you thrive in a team but can work equally well with minimal direction.
• Digitally fluent, with a strong MS Office skills and adept at using systems and tools to enhance efficiency.

Benefits

What we offer:

We know that to deliver our best work; we need to feel at our best. That's why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.

• Enjoy 25 days annual leave, rising to 30 days pro rata (plus bank holidays) dependent on the length of time you have worked for us.
• Flexible and hybrid working varies across different roles, and we'll discuss the options available to you that will suit both your job requirements and individual preferences.
• Our excellent non-contributory pension plan (we'll contribute 15% and you can contribute more if you wish) is highly valued by our employees, as is complimentary lunch on-site to keep you fuelled throughout the day.
• We also offer a range of leave options to support your life priorities, such as parental pay and leave and volunteering days, as well as benefits to support your physical and mental wellbeing.

Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more exclusive employee discounts.

Things you need to know
Selection process details

1st stage (Virtual) Interviews - 11th, 12th and 15th December

2nd Stage (In Person) Interviews - 18th December

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .

See our vetting charter .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants
Job contact :

• Name :
• Email :

Recruitment team

• Email :

Further information
Follow link to apply

?adhoc_referrer=CivilServiceJobs

---