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Executive Assistant to Finance Director

2 weeks ago

Cambridge CB PH, United Kingdom THX Limited Full time £25,000 - £40,000 per year

Role Overview

The Executive Assistant will provide high-level administrative support to the Finance Director, ensuring efficient management of daily operations with a primary focus on complex calendar coordination, email triage, and workflow prioritisation. This role requires exceptional organisational skills, discretion, and the ability to proactively manage competing demands in a fast-paced environment.

Key Responsibilities

Calendar Management

  • Manage and maintain a complex, dynamic calendar for the Finance Director.

  • Coordinate internal and external meetings, calls, and appointments.

  • Prioritise and schedule commitments based on urgency, strategic importance, and

time constraints.

  • Anticipate scheduling conflicts and proactively resolve them.

  • Ensure the Finance Director is prepared for meetings with relevant materials and

background information.

Email & Communication Management

  • Monitor, organise, and triage the Finance Director's inbox.

  • Draft, proofread, and send professional correspondence when required.

  • Identify action items, flag urgent matters, and ensure timely follow-up.

  • Maintain strict confidentiality when handling sensitive information.

Administrative Support

  • Prepare meeting agendas, minutes, and follow-up summaries.

  • Assist with the creation and formatting of documents, spreadsheets, and

presentations (Excel and PowerPoint).

  • Maintain organised digital filing systems for quick access to key information.

  • Support travel arrangements and logistics (if applicable).

Operational Support

  • Liaise with internal departments, senior leadership, and external stakeholders.

  • Assist with project tracking and deadline management for finance-related initiatives.

  • Support ad-hoc tasks to ensure the Finance Director's time is used effectively.

Person Specification

Essential

  • Proven experience as an Executive Assistant, Personal Assistant, or similar senior

administrative role.

  • Strong experience managing complex calendars and high-volume email inboxes.

  • Excellent written and verbal communication.

  • Proficiency in Microsoft Excel (e.g., formatting, formulas, data organisation) and

PowerPoint (e.g., building and polishing executive-level decks).

  • Strong organisational skills with the ability to multitask and prioritise effectively.

  • High level of professionalism, discretion, and confidentiality.

  • Proactive, anticipatory, and able to take initiative.

  • Highly detail-oriented and committed to accuracy.

  • Calm and composed when handling multiple or shifting priorities.

  • Strong relationship-building and interpersonal skills.

Desirable

  • Experience supporting a Finance Director, CFO, or other senior finance leader.

  • Familiarity with basic financial documents and reporting.

  • Experience working in a fast-paced or complex organisational environment.

THX Values: As a family-centred business, people are at the heart of everything we do. We're proud to have a strong commitment to our team because we know that the success of any company depends on the people behind it. That's why we make sure our employees feel valued, supported, and given every opportunity to grow.

We believe that a diverse team is a strong team. We're dedicated to building an inclusive workplace where everyone feels welcome, respected, and able to thrive.

Alongside a competitive benefits package and great opportunities for career development, we've built a friendly, collaborative culture that reflects our core values (H*umility Innovation Refreshing E*nergetic). These values guide how we work, how we treat each other, and what it means to be part of THX: a high-performing team that's always learning, innovating, and focused on leaving people feeling good.

Job Types: Part-time, Permanent

Expected hours: 20 per week

Benefits:

  • Company pension
  • Discounted or free food
  • Free parking
  • On-site parking

Application question(s):

  • Do you now, or will you at any point in the future, require visa sponsorship to work in the UK?

Work Location: Hybrid remote in Cambridge CB23 7PH