Quality & Compliance Administrator

Job Overview

@Pall-Ex are seeking a dynamic and detail-oriented Quality & Compliance Administrator to join our team on a part time basis, hours of work are Monday & Wednesday, 5 hours per day.

This role will be based onsite at our offices in Coalville.

This vital role involves coordinating administrative functions, ensuring compliance within industry standards, and supporting quality management systems. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a strong understanding of regulatory requirements such as ISO 13485, FDA regulations, HACCP, CGMP, and ISO 9001. Your proactive approach will help streamline processes, uphold quality standards, and contribute to the overall success of our quality and quality assurance initiatives.

Strengths, skills & competencies

• Ability to work well independently & part of a team
• Consistency
• Accuracy & attention to detail
• Outlook Excel skills
• IT literate

Duties

• Maintain documentation related to quality systems, audits, and compliance activities in accordance relevant standards.
• Coordinate internal and external quality audits, preparing reports and ensuring timely follow-up on corrective actions.
• Facilitate communication between departments to ensure compliance with regulatory requirements and company policies.
• Support project management activities related to process improvements.
• Maintain meticulous records of all quality-related activities, audits, inspections, and compliance documentation.
• Run weekly service of Network Service reports – issuing to Regional Compliance managers Reporting using Excel.
• Administer courier log confirmation & billing
• Action FOC deliveries in system
• General Quality & compliance admin
• Raise member penalties & communicate service and penalties to Depot members

Requirements

• Proven experience working within a Logistics environment with a focus on quality systems management.
• Demonstrated ability to conduct thorough quality audits and inspections with attention to detail.
• Familiarity with quality control (QC), quality assurance (QA), and overall quality management principles.
• Excellent project management skills with the ability to coordinate multiple tasks simultaneously.
• Analytical skills capable of interpreting complex data sets to inform decision-making processes.
• Exceptional organizational skills with a proactive approach to document control and record-keeping.
• Outlook Excel skills to intermediate level.
• Effective communication skills for liaising across departments and preparing clear reports for stakeholders.
• Relevant certifications or training in Quality Management Systems (QMS) or related fields are preferred but not mandatory.
• Join an award-winning business as we uphold the highest standards of quality while fostering innovation
• This role offers an exciting opportunity to influence our operational excellence directly empowering us to deliver safe, reliable services that meet rigorous Quality & Compliance standards.
• If you're passionate about maintaining top-tier quality systems within a vibrant Logistics environment, we want to hear from you

Pall-Ex Group's core values are fundamental to their business strategy and operations. They are:

• Honesty: Creating and maintaining an environment where people feel confident in the integrity of each other.
• Transparency: Promoting a culture that encourages collaboration, openness, and sincerity.
• Mutually Beneficial Relationships: Valuing the strength of our partnerships which create a connected and equitable organization.
• Sustainability: Maintaining a resilient, flexible, and environmentally responsible business for the future.
• Commitment: Driving success through our dedication to achieving business excellence.
• Innovation: Advancing our services and operations with dynamic, creative solutions.
• Respect: Embracing diversity, appreciating, and considering the contributions of others.

These values guide Pall-Ex Group in their operations and interactions with stakeholders, ensuring they deliver quality services and maintain a positive impact on the communities they serve.

Diversity and Inclusion

We believe the diversity of our employees as critical to our on-going success. By our employees feeling that they can bring their authentic selves to work every day will ensure we achieve excellence.

Proud to support

Awarded the Gold Armed Forces Covenant and therefore we encourage veterans to apply for our roles and if the essential criteria is met then we will endeavour to offer an interview

We are a Disability Confident Employer

If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.

What will you need to do next?

If you meet the requirements for this role please click apply

Job Type: Part-time

Pay: £7,300.00 per year

Expected hours: 10 per week

Benefits:

• On-site parking
• Referral programme

Ability to commute/relocate:

• Coalville LE67 1FH: reliably commute or plan to relocate before starting work (preferred)

Work authorisation:

• United Kingdom (required)

Location:

• Coalville LE67 1FH (required)

Work Location: In person