Executive Team Assistant

About Us

London Gynaecology is a leading, Private Equity backed private women's health practice, based at three locations: Our Centre of Excellence on Harley Street, our clinic based out of The Portland Hospital, one of London's leading private hospitals, and our independent clinic in the City of London. With over 30 consultants & GPs, the practice is busy and dynamic and sees in excess of 1500 patients monthly. Over the coming few years, we are planning to rapidly expand the number of clinics and clinical services we provide.

Our Ethos & Mission is to provide excellent, expert advice and high quality personalised healthcare at every stage of the patient pathway, ensuring the best possible outcomes for our patients relating to their gynaecological and reproductive health. Our Values are to work together as "ONE TEAM":

• Ownership
• Nurturing
• Excellence
• Trust
• Empathy
• Accessibility
• Mentorship

We believe it is important to treat every patient and colleague with honesty, dignity and respect. Cultural fit is non-negotiable. We are a team, the wellbeing of our staff is paramount and we treat each other with respect and kindness. We are looking for team members who embody these values, are team-players and will go above and beyond to deliver excellent patient service and contribute to making LG a wonderful place to work.

Job Overview

We are seeking an Executive Assistant to support our Senior Leadership Team (CEO, CFO, and Operations Director), reporting directly to the CEO. This newly created role is essential to enhancing the team's effectiveness by delivering high-level organisational support and relieving them of day-to-day operational demands.

As the Executive Assistant to the Leadership Team, you will play a key role in ensuring the smooth and efficient running of our practice. You will work closely with senior leaders in a fast-paced environment, delivering proactive administrative support, coordinating priorities, and helping streamline workflows across the organisation.

This is a full-time, on-site position (40 hours per week, Monday to Friday, 9:00 am – 5:00 pm).

Duties

Executive & Administrative Support

• Manage diaries, schedules, and inboxes for the Senior Leadership Team, prioritising tasks and communications.
• Prepare and proofread correspondence, reports, presentations, and other business documents.
• Coordinate travel, expenses, and general administrative tasks as required.
• Provide confidential support to the CEO, CFO and Operations Director, and wider leadership team.

Communication & Coordination

• Act as a key point of contact for internal and external stakeholders, including clinicians.
• Ensure professional and timely responses to enquiries and facilitate smooth cross-team communication.

Meetings & Events

• Organise and coordinate meetings, including agendas, materials, logistics, and minute-taking.
• Track action items and follow up to ensure deadlines are met.
• Support planning of team events, offsites, and organisational activities.

Information & Document Management

• Maintain organised, accurate, and confidential files and documentation.
• Ensure key documents are accessible and up to date.

Project & Operational Support

• Assist with special projects, research, and operational initiatives across the organisation.
• Support onboarding activities and general office management tasks.

Medical Appointment Applications

• Oversee coordination of clinician documentation for Medical Appointments Committee submissions, working closely with HR.

Expereince & Qualifications

• Previous experience as a PA, EA, Team Assistant, or in a comparable high-level administrative support role.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with strong attention to detail.
• High level of professionalism, discretion, and sound judgment when handling confidential information.
• Proficiency in Microsoft Office and the ability to quickly learn and adapt to new software and digital tools.
• Broad understanding of head office administration, including diary and inbox management, document preparation and formatting, office coordination, and accurate record keeping.
• Experience supporting senior executives or management teams—ideally within healthcare or professional services—is highly desirable.

Job Types: Full-time, Permanent

Pay: From £35,000.00 per year

Benefits:

• Company pension
• Private medical insurance
• Sick pay

Work Location: Hybrid remote in London W1G