Office Manager

19 hours ago

Billericay, Essex, United Kingdom Guildprime Specialist Contracts Ltd Full time

Job Title:
Office Manager

Company: Guildprime Specialist Contracts Limited

Location:
Billericay, Essex

Job Type: Full-time

Reports To: Head of Design

About Us:

Guildprime Specialist Contracts Limited is a leading name in the construction and fit-out sector, known for delivering high-quality, bespoke services to our clients. We pride ourselves on attention to detail, reliability, and exceptional service.

Job Summary:

We are seeking a highly organized and proactive Office Manager to join our team. The successful candidate will be responsible for ensuring the smooth day-to-day operations of the office, providing administrative support across departments, coordinating office activities and events, and maintaining a welcoming and efficient work environment.

Reception and Administrative Duties:

  • Distribute incoming and outgoing post and packages to relevant departments.
  • Manage shared calendars, track staff availability, and coordinate meetings.
  • Order and maintain supplies for kitchen, cleaning, and general office needs.
  • Facilitate staff onboarding including office tours, paperwork, and introductory sessions.
  • Maintain employee records and update training matrices as needed.
  • Provide general administrative support across departments, including printing, filing, and travel arrangements.
  • Monitor the general office email inbox and redirect messages to appropriate team members.
  • Organize and send team birthday cards and coordinate small charitable donations on behalf of staff.
  • Perform general reception tasks, including greeting visitors, managing phone calls, and offering refreshments.
  • Conduct monthly utility meter readings and maintain records.
  • Coordinate cover for cleaning staff during absences and liaise with external cleaning contractors.
  • Maintain and stock the stationery cupboard, ensuring cost-effective procurement.

Event Management

  • Plan and execute staff and client holiday gifts and events, including annual parties and seasonal celebrations.
  • Support with smaller in-office events (e.g., pancake day, Halloween, etc.).

Support for Other Departments

  • Compile and manage documentation (e.g., operations and maintenance manuals) for completed projects.
  • Assist with recruitment by posting job ads and screening applicants.
  • Help the estimating team with tender submissions and proposals.
  • Coordinate with waste management services for project requirements.

Desirable:

  • Minimum 5+ years' office management experience in a similar role previously
  • Good communicator, with ability to build strong professional relationships
  • Construction industry knowledge is desirable but not essential

What We Offer:

  • A supportive and collaborative working environment
  • Opportunities for training and career progression
  • Competitive salary and benefits package
  • The chance to be part of a growing and reputable company

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